Reimbursement Process Memo
To: All Employees
From: [YOUR NAME]
Position: [YOUR DESIGNATION]
Department: [DEPARTMENT NAME]
Date: [DATE]
Subject: Guidelines for Processing Reimbursement Claims
It has come to our attention that there may slightly be a lack of clarity on our company's policies and procedures regarding expense reimbursement from business trips this memorandum aims to effectively communicate the steps necessary to submit a successful reimbursement claim.
Kindly adhere to the following steps:
On completion of your business trip compile all receipts and necessary documentation related to your expenses.
Complete the Reimbursement Request Form which can be found on our company's intranet.
Submit this form along with the relevant receipts to your team lead for initial approval.
Once approved by your respective team lead the reimbursement request will be forwarded to the Accounts Department for further processing.
Please understand that receipts or any other form of evidence of payment are crucial in this process any claims without supporting documents may likely cause delays or worse cases of not being reimbursed.
We strongly encourage everyone to submit their claims within a month after the business trip to ensure timely reimbursement rest assured that our Account Department will endeavor to process all claims within 14 working days upon receipt of all necessary documentation.
Your adherence and understanding of these procedures are highly appreciated let us work together in maintaining a harmonious and compliant working environment.
Thank you for your attention to this matter.
Best Regards,
[YOUR NAME]
[DEPARTMENT NAME]
[YOUR COMPANY NAME]
[YOUR COMPANY EMAIL]
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