Criteria | Excellent | Satisfactory | Good | Poor |
|---|
Agenda Setting | Agenda circulated >48 hours in advance with clear topics, objectives, and outcomes. | Agenda circulated 36-48 hours in advance with sufficient detail. | Agenda circulated <36 hours in advance lacking some details. | No agenda circulated or circulated too late to be useful. |
Participant Roles | Roles clearly assigned and communicated well before the meeting. | Roles assigned with minimal lead time but clear. | Roles not clearly defined or communicated late. | Roles not assigned or communicated, leading to confusion. |
Time Management | Meeting starts/ends on time; agenda items adequately covered within designated times. | Minor deviations from planned times; all items covered. | Significant time mismanagement; some items rushed or skipped. | Meeting poorly timed; agenda not fully covered. |
Participation | Active and respectful participation from all; diverse viewpoints encouraged. | Good participation from most; some diversity in viewpoints. | Limited participation; few viewpoints expressed. | Poor participation; lack of respect or inclusivity in discussion. |
Decision Making | Decisions reached by consensus or clear process; all voices considered. | Most decisions reached by consensus; process occasionally unclear. | Some attempts at consensus; decision-making process not always followed. | Decisions made without consensus or clear process; exclusivity in decision-making. |
Action Items | Clear summary action of items with responsibilities and deadlines provided promptly. | Action items summarized with minor delays or missing details. | Action items unclear or delayed significantly. | No summary of action items or significant delays and inaccuracies. |
Documentation | Meeting summary distributed within 24 hours; comprehensive and accurate. | Meeting summary slightly delayed but accurate. | Meeting summary delayed >24 hours or lacks detail. | No meeting summary or significantly delayed and inaccurate. |
Effectiveness | Meeting effectively meets objectives with positive outcomes; evaluated promptly. | Meeting mostly meets objectives; evaluation shows minor issues. | Meeting partially meets objectives; effectiveness questioned. | Meeting does not meet objectives; no effective evaluation conducted. |
Continuous Improvement | Feedback actively collected, reviewed, and implemented for improvement. | Feedback collected and reviewed with some implementation. | Limited feedback collection; minimal review or improvement. | No feedback collected or reviewed; no improvement efforts. |
