Administration Employee Access Card Return Agreement
This Administration Employee Access Card Return Agreement (the "Agreement") is entered into this day of [Month, Day, Year] by and between [Your Company Name], a corporation organized and existing under the laws of [Your Company's Country], with its head office located at [Your Company Address] (hereinafter referred to as the "Company"), and [Employee’s Full Name], residing at [Employee's Address], (hereinafter referred to as the "Employee").
1. Issuance of Access Card
The Company has issued an Access Card to the Employee, identified by the following details:
Access Card Number: [Insert Card Number]
Issue Date: [Month, Day, Year]
Employee Name: [Insert Employee Name]
Employee ID: [Insert Employee ID]
Department: [Insert Department]
2. Conditions of Use
The Access Card remains the sole property of [Your Company Name]. Its main purpose is to allow the Employee the privilege of access to certain specified locations within the confines of the Company's premises. Furthermore, the Employee is obliged to carry out his/her obligations by utilizing the Access Card in a satisfactory manner that complies fully with the Company's prescribed security policies and procedures. The Employee's use of the Access Card signals their understanding and agreement to adhere to these policies and procedures.
3. Return of Access Card
The Employee concurs that, upon the cessation of their employment or whenever requested by the Company, they will promptly return the Access Card that has been provided for their use. It is expected that the card will be returned promptly and in a state of good maintenance, barring any degradation that would commonly be acceptable and expected due to the normal usage and passage of time.
3.1 Return Procedure
The Access Card must be returned to the following department or individual:
Department/Individual: Human Resources Department or [Individual's Name]
Location: [Your Company Address]
Contact Information: [Your Company Email]
3.2 Failure to Return
Failure to return the Access Card may result in:
A delay in the processing of final payroll and benefits.
The withholding of the Employee's final paycheck until the Access Card is returned.
Potential charges to the Employee for the replacement cost of the Access Card and any related security changes.
4. Acknowledgment of Agreement
By signing below, the Employee acknowledges receipt of the Access Card, agrees to the terms and conditions outlined in this Agreement regarding the use and return of the Access Card, and understands the consequences of failing to return the Access Card as stipulated.
Employee Acknowledgment:
Employee Name: [Insert Employee Name]
Employee Signature
[Month, Day, Year]
Company Representative Acknowledgment:
Representative Name: [Insert Representative Name]
Representative Signature
[Month, Day, Year]
This Agreement is made effective as of the last date signed below. Please keep a copy of this Agreement for your records.
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