Administration Vendor Onboarding Checklist

This Vendor Onboarding Checklist is designed to streamline the process of integrating new vendors into [Your Company Name]'s operations. It ensures that all necessary steps are taken to onboard vendors efficiently, enabling a smooth partnership and compliance with company policies and standards.

Vendor Initial Setup

	Vendor Contract Review
	Vendor Qualification Process
	Vendor Information Capture
	Configuration of Vendor Details in System
	Initial Vendor Communication

Vendor Compliance Check

	Licensing Verification
	Insurance Compliance
	Tax Compliance Check
	Financial Stability Check
	Background and Reference Check

Setup in Vendor Management Software (VMS)

	Creation of New Vendor Profile
	Vendor Contact Setup
	Setup of Vendor Services and Pricing
	Custom Configuration for Vendor (if required)
	Initial Test of Vendor Setup in VMS

Vendor Training & Education

	Vendor Portal Training
	Policy and Procedure Education
	Training on Reporting Process
	Training on Invoice Submission
	Training on Dispute Management

Engagement & Governance

	Standard Operating Procedure (SOP) Delivery
	Risk and Compliance Reporting
	Regular Review Meetings Setup
	Establish KPIs and SLAs
	Vendor Scorecard Development

Offboarding

	Completion of Vendor Offboarding Form
	Notification to Vendor
	Revoke Access To Vendor Portal
	Audit of Pending Invoices
	Compliance Offboarding Check

Notes:

• Ensure all documentation is stored securely and is easily accessible for future reference.

• Regularly review and update vendor information and compliance status.

• Establish a clear line of communication with each vendor for ongoing support and feedback.

Checked By: [Your Name]

Date: [Month, Day, Year]

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