Response to Notary Complaint

I. Contact Information

Full Name: [Your Name]
Address: [Your Address]

City, State, Zip Code: [ENTER YOUR CITY, STATE, AND ZIP CODE]
Phone Number: [Your Number]
Email Address: [Your Email]

II. Recipient Information

• Name of Signatory: [Name of Signatory]

• Address: [Address of Signatory]

• City, State, Zip Code: [City, State, Zip Code]

III. Subject

Response to the Complaint Regarding Notary Practices

IV. Introduction

Dear [Name of Signatory],

I am writing in response to the complaint filed against me regarding the notarization conducted on [Date of Notarization]. I take the responsibility of upholding the principles of notarial law and ethics very seriously, and I appreciate the opportunity to address the concerns raised.

V. Clarification and Explanation

Upon reviewing the details of the complaint, I would like to provide clarification and explanation regarding the circumstances surrounding the notarization in question.

1. Identification Verification

   • It has been alleged that I did not properly verify the identity of the signatory. I would like to assure you that I diligently followed the established procedures for identification verification. The signatory presented [Type of Identification Document], which appeared to be valid and current. Furthermore, I carefully examined the document and compared the information provided with the signatory’s appearance and demeanor, ensuring consistency before proceeding with the notarization.
     

2. Acknowledgment of Signature

   • The complaint suggests that I failed to properly acknowledge the signatory's signature. I want to clarify that I ensured the signatory signed the document in my presence. I then completed the acknowledgment section of the document, affirming that the signatory acknowledged executing the document willingly and voluntarily.
     

3. Journal Entry

   • It has been alleged that I did not record the notarization in my notary journal. I would like to rectify this misunderstanding. I maintain a detailed notary journal where I record all notarial acts performed. However, in this particular instance, there might have been an oversight in entering the transaction into my journal. I have since reviewed my records and have made the necessary entry to ensure compliance with notarial record-keeping requirements.
     

VI. Conclusion

In conclusion, I assure you that I remain committed to upholding the highest standards of integrity and professionalism in my notarial duties. I appreciate your attention to this matter and the opportunity to address the concerns raised in the complaint.

Should you have any further questions or require additional information, please do not hesitate to contact me. Thank you for your understanding and cooperation.

VII. Notary Public Signature

Name: [Your Name]

Date: [Date Signed]

Printed Name of Notary Public: [Notary Name]

Date: [Date Signed]

Notary Seal (if applicable): [Seal]

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