EMPLOYEE GRIEVANCE RESOLUTION

Introduction

1. Background

At CodeCraft Innovations, we believe in creating a harmonious work environment where every employee feels valued and respected. While we maintain an open-door policy and encourage free communication among employees and management, we also understand that formal structures are necessary to resolve issues that may arise. This document has been prepared to offer a standardized approach to grievance handling within the organization.

2. Objective

The objective of this document is to outline the procedure and guidelines for reporting, investigating, and resolving grievances at CodeCraft Innovations. This aims to ensure that every complaint receives the attention it deserves, is thoroughly investigated, and resolved fairly.

Purpose

The main purpose of this policy is to provide a clear, structured, and confidential method for employees to raise concerns or grievances. In doing so, we aim to foster a work culture that is inclusive, respectful, and free from unnecessary stress or fear of retribution.

Scope

This policy is applicable to all individuals directly employed by CodeCraft Innovations—this includes full-time employees, part-time workers, temporary employees, and contractors. It covers grievances arising from incidents that occur within the workplace as well as work-related events.

Definitions

Term	Definition
Grievance	A formal complaint raised by an employee against another employee, a group of employees, or management
HR	Human Resources Department at CodeCraft Innovations.
Acknowledgement Email	The email sent by HR confirming the receipt of a grievance
Resolution Report	A formal document summarizing the investigation's findings and recommended actions.

Procedures

1. Initial Reporting

If you have a grievance, start by discussing it informally with the concerned person or your immediate supervisor. Should this not yield satisfactory results, submit a written grievance report to the Human Resources Department via [Your Company Email].

2. Acknowledgment

Once the grievance is reported, the HR Department will send an acknowledgment email within 48 hours. This email will also indicate the name and contact details of the HR representative assigned to investigate the grievance.

3. Investigation

The assigned HR representative will conduct a comprehensive and impartial investigation, which may involve interviews, gathering of documents, and consultation with legal experts, if necessary. The aim is to complete the investigation within a reasonable and predetermined time frame, typically within two weeks.

4. Resolution

Upon completing the investigation, a Resolution Report will be prepared. This report will contain the details of the investigation, findings, and recommended actions to resolve the grievance. The employee and the management will be duly informed of the outcome.

Roles and Responsibilities

Role	Responsibilities
Employee	Report the grievance in a timely manner, cooperate in the investigation, and adhere to the process outlined.
HR Representative	Receive the grievance, conduct a fair investigation, prepare the Resolution Report, and communicate outcomes.
Management	Implement the recommended actions from the Resolution Report and ensure that the grievance is fully resolved.

Documentation and Records

All communication, documents, and records associated with the grievance will be securely maintained by the HR Department. Employees have the right to request copies of these records by submitting a formal request to [Your Company Email].

Appeal Process

If the employee is not satisfied with the resolution, they have the right to appeal. Appeals must be submitted to [Your Company Email] within seven business days of receiving the Resolution Report. The appeal will be reviewed by a different HR representative and a senior manager, with a final resolution communicated within two weeks.

Contact Information

If you have questions, suggestions, or require clarification on this policy, feel free to reach out through the following channels:

Human Resources Department

•     Address: 234 Elm Drive, Austin, TX 78701, USA

•     Contact Number: CodeCraft Innovations

•     Email: [email protected]

•     Website: www.codecraftinnovations.com

•     Social Media: www.codecraftinnovations.com/twitter

HR Templates @ Template.net