PAY GRADE ADJUSTMENT NOTICE

 

To: [Employee Name]
Employee ID: [Employee ID]
Department: [Department]
Job Position: [Job Position]
Date: [Date]

 

From: [Human Resources Manager's Name]
Email: [Human Resources Email]
Phone: [Human Resources Phone Number]

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Subject: Notice of Pay Grade Adjustment

 

Dear [Employee Name],

 

We are pleased to inform you that, effective as of [Effective Date], your pay grade has been adjusted. Please review the details below:

 

Aspect	Previous Status	New Status
Pay Grade	[Old Pay Grade]	[New Pay Grade]
Base Salary	[Old Base Salary]	[New Base Salary]
Additional Benefits	[Old Additional Benefits]	[New Additional Benefits]

 

Reason for Adjustment:

Your pay grade adjustment is a recognition of your exceptional contributions to key projects over the past fiscal year, and it also reflects our acknowledgment of your leadership in mentoring junior team members. This adjustment aligns with our organizational goals of retaining high-performing talent and ensuring that compensation is equitable and competitive within our industry. Thank you for your hard work, commitment, and dedication to [Company Name].

 

Next Steps:

1. Employee Acknowledgment: Please acknowledge receipt and understanding of this Pay Grade Adjustment Notice by replying to this email or signing below.
   

2. Updated Payroll: Your new salary will be reflected in your payroll effective [Next Payroll Date].
   

3. Questions: If you have any questions or require further clarification, please reach out to [Human Resources Email] or call [Human Resources Phone Number].

 

We are confident that you will continue to make valuable contributions to the [Department] and to [Company Name]. Once again, congratulations on your well-deserved pay grade adjustment.

 

Best regards,

 
[Human Resources Manager's Name]
[Human Resources Department]

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Employee Acknowledgment

 

I acknowledge that I have read and understood the details of this Pay Grade Adjustment Notice.

 

Employee Signature: ___________________________
Date: ____________________

 

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Please return this acknowledgment to the Human Resources Department by [Due Date].

 

cc: [Department Manager's Name]
[Human Resources Files]
[Finance Department]
[Other Pertinent Parties]

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For HR Department Use Only:

Received By:	Date Received:
[HR Representative]	[Date]

 

Thank you for your attention to this matter.

 

[Human Resources Manager's Name]
[Your Company Name]
[Your Company Address]
[Your Company Phone Number]
[Your Company Email]

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