Software Compliance Checklist

Created by: [YOUR NAME]
Company: [YOUR COMPANY NAME]
Address: [YOUR COMPANY ADDRESS]

This compliance checklist aims to ensure the software used within [YOUR COMPANY NAME] aligns with regulatory standards, industry best practices, and company policies. Kindly follow the checklist to ensure compliance of your department's utilized software.

Please ensure all items on this checklist are completed to assure software compliance within your department at [YOUR COMPANY NAME]. For any issues or questions regarding software compliance, reach out to the Software Compliance Officer, [YOUR NAME].

I. Software Licensing

All software used within [YOUR DEPARTMENT] is properly licensed.
There is a procedure for managing and renewing software licenses.
Documentation for software licenses is kept up-to-date and organized.

II. Software Usage Policy

All employees within [YOUR DEPARTMENT] are aware of the software usage policy.
Employees are trained on the policy upon hiring and during significant software updates.
Usage policy has been reviewed and updated in the last year.

III. Software Security

All software is kept updated to the most recent version.
Security features of software are used and maintained.
Regular software security audits are performed.

IV. Third-Party Software

All third-party software vendors have a known and secure reputation.
Agreements with third-party vendors are in place and assure software compliance.
Risk assessments are performed before implementing third-party software.

V. Software Inventory Management

A maintained and updated list of all software and their licenses exist.
Review of software and license utilization is conducted regularly.
Unused or underutilized software is flagged for decommissioning.

VI. Software Procurement

Procurement of new software follows established procedures and guidelines.
Approval from relevant stakeholders is obtained before purchasing new software.
Budget allocation for software procurement is transparent and accounted for.

VII. Software Training and Support

Training sessions are provided to employees for new software implementations.
Ongoing support channels are available for software-related queries and issues.
Feedback from employees regarding software usability and support is collected and addressed.

VIII. Software Documentation

Comprehensive documentation for each software application is maintained.
Documentation includes user manuals, troubleshooting guides, and FAQs.
Documentation is easily accessible to all relevant employees.

IX. Software Compliance Audits

Regular audits are conducted to ensure compliance with software licensing agreements.
Audits include verification of license usage, compliance with usage policies, and security measures.
Audit findings are documented, and corrective actions are promptly taken as necessary.

X. Software Disaster Recovery

Disaster recovery plans include provisions for software systems and data recovery.
Backups of critical software applications and data are performed regularly.
Procedures for restoring software functionality in the event of a disruption are documented and tested.

XI. SIGNATURE

Please ensure that all items on this checklist are completed to ensure software compliance within your department at [YOUR COMPANY NAME]. If you have any issues or questions regarding software compliance, please don't hesitate to contact the Software Compliance Officer, [YOUR NAME]."

[YOUR NAME]

Compliance Officer

Date: [DATE]