Law Firm Executive Assistant Job Description

Job Summary/Objective

The Executive Assistant at [YOUR COMPANY NAME] plays a pivotal role in supporting our legal team's daily operations. This role demands high precision, impeccable organizational skills, and a steadfast commitment to confidentiality and professionalism. The Executive Assistant will directly support senior attorneys and ensure the smooth execution of day-to-day activities within the firm.

Responsibilities and Duties

Manage and maintain schedules, appointments, and travel arrangements for senior attorneys.
Assist in the preparation of regularly scheduled reports and legal documents.
Act as a liaison between the legal team and clients, ensuring all communications are logged and handled with discretion and professionalism.
Coordinate internal and external meetings, including logistics, attendees, and agendas.
Maintain and organize filing systems, both electronic and paper, to ensure documents are easily accessible but kept confidential.

Qualifications

Bachelor’s degree in Business Administration or related field.
Proven experience as an executive assistant or in other secretarial positions, preferably within a legal environment.
Familiarity with law, legal procedures, and protocols, and court system.
Proficient with MS Office and legal software (e.g., Westlaw, LexisNexis).
Excellent verbal and written communication skills.

Skills and Competencies

The ideal candidate will possess strong organizational skills, meticulous attention to detail, and the ability to multitask effectively. Key competencies include:

Exceptional time-management and organizational skills.
High level of discretion and confidentiality.
Strong interpersonal skills and the ability to build relationships with stakeholders, including staff and external partners.
Adaptability and comfort working with shifting priorities and deadlines.
Advanced typing and note-taking abilities.

Salary and Benefits

[YOUR COMPANY NAME] offers a competitive salary package commensurate with experience and qualifications. Benefits include health insurance, retirement contributions, paid time off, and continuous professional development opportunities.

How to Apply

To apply for this position, please submit your resume and a cover letter explaining your qualifications and interest in the position to [YOUR COMPANY EMAIL]. For further inquiries, you may contact [YOUR COMPANY NUMBER]. We look forward to your application.

Contact Information

For more details or to request further information:

Email: [YOUR COMPANY EMAIL]
Phone: [YOUR COMPANY NUMBER]