WHISTLEBLOWER PROTECTION PROGRAM
This Whistleblower Protection Program outlines the procedures and safeguards for employees of [Company Name] to report suspected or actual wrongdoing, including any violation of law, regulation, or company policy, without fear of retaliation.
This program applies to all employees, officers, directors, vendors, and contractors engaged in any capacity with [Company Name].
Objectives:
To encourage the reporting of misconduct.
To protect whistleblowers from retaliation.
To ensure investigations are thorough and impartial.
Definitions:
Procedures for Reporting
Initial Reporting: Employees should initially report the suspected or actual misconduct to their immediate supervisor.
Alternative Channels: If reporting to a supervisor is not feasible, employees can report to the Human Resources department or via the confidential hotline.
Anonymity: Reports can be made anonymously, though doing so may limit the investigation process.
Steps | Department Responsible | Timeline | Remarks |
Initial Assessment | Human Resources | Within 5 business days | Determine if the report warrants a full investigation. |
Formal Investigation | Legal/Compliance | Within 30 business days | Collect evidence and interview witnesses. |
Conclusions | Legal/Compliance | Within 10 business days post-investigation | Recommend corrective actions. |
Implementation | Human Resources | As necessary | Implement corrective actions. |
Documentation | Legal/Compliance | Ongoing | Maintain records of the investigation. |
Protection Against Retaliation
No employee who makes a good faith report shall suffer from retaliation.
Any employee who retaliates against a whistleblower will face disciplinary action, up to and including termination.
Reporting and Monitoring
An annual report summarizing the activities related to this program will be submitted to the board of directors.
Review and Amendments
This program will be reviewed annually. Any amendments will be communicated to all employees.
Compliance
Failure to comply with this program may result in disciplinary actions, up to and including termination for employees.
Authorized by:
[Name, Position]
Date:
[Date]
For any questions regarding this program, please contact [Name] at [Contact Details].
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