Account Recordkeeping Policy
Created by [YOUR COMPANY NAME], this policy governs how account records will be maintained in our organization. The policy applies to all employees who create, use, or maintain account records and aims to ensure that the records are accurate, complete, and transparent.
Policy Statement
We are committed to observing thorough, reliable, and compliant record-keeping across all functions. This policy sets the guidelines for the creation, usage, maintenance, retention, and disposal of all account records within our organization.
Scope
This policy applies to all [YOUR COMPANY NAME]’s business units, employees, and contractors, wherever they are located and regardless of their role.
Purpose
This policy ensures both full compliance with applicable laws and regulations and serves as a recordkeeping framework that provides an accurate, verifiable history of our accounts and transactions.
A. Account Record Creation
All account records should be created promptly at the time of a transaction or event, and should accurately represent the transaction or event to which they relate. Employees creating account records should ensure that the records are complete, accurate, and adequately documented to permit an independent understanding of the transaction or event.
B. Account Record Maintenance
All account record information should be kept in a safe and secure location, with access limited to authorized personnel. If any data changes are made, the records should be updated promptly, and any changes recorded in a verifiable manner.
C. Records Retention
All account records will be retained for the period specified by applicable laws and regulations, after which they will be discarded in a secure and appropriate manner.
Compliance
All managers are directly responsible for implementing this policy within their business units. The finance department will periodically conduct an audit to ensure compliance. Any violations of this policy will be dealt with under the company's disciplinary procedures.
Policy created on: [Month Day, Year]
Policy last updated on: [Month Day, Year]
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