Free Workplace Ergonomics Assessment Checklist

General Workplace Setup

Desk and Chair Alignment

• Desk height is adjustable and suits employee height (Ideal height: 25"-30").

• Chair is adjustable with proper lumbar support.

• There is enough legroom under the desk (Minimum: 24 inches of leg clearance).

Monitor Position

• The top of the monitor is at or slightly below eye level.

• Monitor is approximately an arm's length away from the user.

• There is no glare on the screen from the lighting.

Keyboard and Mouse Placement

• Keyboard and mouse are at the same level; wrists are straight while typing.

• Mouse is within easy reach and on the same surface as the keyboard.

• Keyboard tray (if used) is stable and large enough to hold the keyboard and mouse.

Lighting and Noise

• Workspace has adequate lighting without excessive glare.

• Ambient noise levels are comfortable (Ideal level: 48-60 dB).

Employee Posture Analysis

Seating Posture

• Feet are flat on the floor or on a footrest.

• Thighs are parallel to the floor.

• Back is fully supported by the chair’s lumbar support.

Arm Position

• Upper arms hang naturally at the side of the body.

• Elbows are at a 90-degree angle.

• Wrists are straight and not bent upwards or downwards.

Head and Neck Alignment

• Head is level, or bent slightly forward, forward facing, and balanced.

• Neck is in a neutral position, not straining forward or backward.

Environmental Factors

Air Quality

• Air quality is monitored and within safe limits (CO2 below 1000 ppm).

• There is adequate ventilation in the workspace.

Temperature and Humidity

• The temperature is maintained at a comfortable level (Ideal: 68°F - 76°F).

• Humidity is controlled (Ideal range: 30% - 50%).

Ergonomics Risk Assessment

Repetitive Strain Injuries (RSI) Risk

• Tasks are rotated among employees to prevent repetitive strain.

• Employees take regular breaks from repetitive or static tasks.

Lifting and Handling

• Proper lifting techniques are displayed in the workspace.

• Equipment for lifting heavy objects is available (e.g., trolleys).

Employee Comfort and Feedback

Comfort Survey

• Employees have completed a comfort survey (Frequency: Bi-annually).

• Survey results indicate a satisfaction rate of over 80%.

Feedback Mechanism

• There is a system in place for reporting ergonomic issues.

• Regular meetings are held to discuss ergonomics and workplace improvements.

Action Plan

Immediate Actions

• Identify and rectify any critical ergonomic issues immediately.

• Provide training on ergonomic practices to all new employees.

Long-term Strategies

• Review and update the ergonomic assessment annually.

• Plan budget for ergonomic improvements for the next fiscal year.