Task Category | Task Description | Task Details |
|---|
Preliminary Planning | | Clearly define measurable objectives aligned with the overall business goals. |
| | Specify budget allocation for venue, catering, promotional materials, and unforeseen expenses. |
| | Ensure the venue aligns with the event theme, has required facilities, and accommodates the audience. |
| | Choose a date considering speaker availability, audience convenience, and minimal scheduling conflicts. |
Logistics | | Confirm availability and functionality of audio-visual equipment, microphones, and presentation tools. |
| | Collaborate with venue staff for efficient setup, covering seating arrangements and signage. |
Promotion | | Design visually appealing flyers, banners, and social media graphics for effective event promotion. |
| | Build an informative event page on the company website with clear registration details. |
Registration | | Implement a user-friendly online registration system, incorporating secure payment processes if needed. |
| | Regularly check registrations, communicate important details, and address participant inquiries. |
Day of Event | | Conduct thorough equipment checks, set up registration areas, and ensure venue readiness. |
| | Provide a warm welcome, guide attendees through registration, and address any on-the-day logistics. |
Post-Event | | Express gratitude, share event highlights, and include any post-event resources or materials. |
| | Distribute post-event surveys to gather insights on attendee satisfaction and areas for improvement. |
