Project Closure Checklist

Closure Checklist

By following this checklist, you'll ensure a systematic and thorough closure of your project, capturing valuable insights for future endeavors. Regular updates throughout the project will contribute to continuous improvement in project management practices.

Company:	[YOUR COMPANY NAME]
Project Name:	[PROJECT NAME]
Project Manager:	[YOUR NAME]
Closure Date:	[DATE]

Administrative Closure

Verify completeness of project documentation.

Store all project documentation in a centralized repository for future reference.
Communicate project closure to stakeholders, including team members, sponsors, and external partners.
Share final project status reports, emphasizing achievements, milestones, and outstanding issues.
Confirm the release of project resources, including human and material.
Collect and return borrowed equipment, closing all outstanding resource contracts.

Deliverable Acceptance

Obtain formal acceptance of project deliverables from the customer or client.
Address any outstanding issues or concerns raised by the customer.
Confirm acceptance of project deliverables by internal stakeholders.
Resolve internal discrepancies or issues related to project deliverables.

Financial Closure

Review the project budget against actual expenditures.
Document variations and ensure financial records are accurate.
Issue final invoices to the client or stakeholders.
Confirm receipt and processing of all outstanding payments.
Reconcile all project expenses and document them accurately.
Close all outstanding expense accounts and reimbursements.

Lessons Learned

Schedule and conduct a lessons-learned session with the project team.
Document key insights, successes, challenges, and areas for improvement.
Share lessons learned documentation with relevant stakeholders.
Incorporate lessons learned into organizational knowledge management systems.

Project Review

Analyze key performance indicators to identify areas of success and improvement.
Prepare and distribute a comprehensive project closure report.
Include key project metrics, achievements, challenges, and recommendations for future projects.

Legal and Contractual Closure

Ensure fulfillment of all contractual obligations.
Review and close all legal and contractual documentation.
Confirm meeting all legal and contractual obligations during the handover.