Design Specification Product Requirements Document

I. Introduction

A. Product Overview

The Acme Task Manager is a comprehensive project management tool designed to streamline task allocation and progress tracking for teams of all sizes. It provides an intuitive interface for creating, assigning, and monitoring tasks, ultimately enhancing team collaboration and productivity.

B. Objectives

The primary objectives of the Acme Task Manager are:

To simplify task management processes for teams.
To improve communication and collaboration among team members.
To increase overall productivity and efficiency.

C. Scope

The scope of the Acme Task Manager includes:

Task creation and assignment.
Task tracking and status updates.
User authentication and access control.
Reporting and analytics features.

II. Stakeholders

A. Stakeholder List

[Your Company Name] Management Team - Responsible for project oversight and decision-making.
Development Team - Responsible for implementing the product requirements.
Marketing Team - Responsible for promoting the product to potential users.
End Users - Individuals who will use the Acme Task Manager to manage their tasks.

B. Stakeholder Requirements

[Your Company Name] Management Team: Requires regular updates on project progress and adherence to budget.
Development Team: Requires clear specifications and access to necessary resources for development.
Marketing Team: Requires marketing materials and product documentation to effectively promote the product.
End Users: Require an intuitive user interface and robust features to manage their tasks efficiently.

III. Functional Requirements

A. Use Cases

Creating a Task: Users should be able to create new tasks, specifying details such as title, description, priority, and due date.
Assigning a Task: Users with appropriate permissions should be able to assign tasks to specific team members.
Tracking Task Progress: Users should be able to track the progress of tasks and receive notifications for updates.
Generating Reports: Administrators should be able to generate reports on task completion rates and team performance.

B. Functional Features

Feature Matrix

Feature	Description	Priority
Task Creation	Users can create new tasks.	High
Task Assignment	Users can assign tasks to team members.	High
Task Tracking	Users can track the progress of tasks.	High
Reporting	Administrators can generate reports.	Medium

IV. Non-Functional Requirements

A. Performance

The Acme Task Manager should be able to handle a large number of simultaneous users without significant performance degradation.
Response time for task updates should be minimal, ensuring a smooth user experience.

B. Security

User data should be securely stored and encrypted to prevent unauthorized access.
Role-based access control should be implemented to restrict access to sensitive features.

C. Usability

The user interface should be intuitive and easy to navigate, requiring minimal training for new users.
Accessibility features should be included to ensure usability for all users, including those with disabilities.

V. Technical Requirements

A. Hardware Requirements

Server with sufficient processing power and storage capacity to handle user requests.
Client devices (e.g., computers, smartphones) capable of running modern web browsers.

B. Software Requirements

Web server software (e.g., Apache, Nginx) for hosting the application.
Database management system (e.g., MySQL, PostgreSQL) for storing user data.

C. Integration Requirements

Integration with third-party authentication providers (e.g., OAuth, LDAP) for user authentication.
Integration with email services for sending notifications and alerts.

VI. Design and User Interface

A. Wireframes

Below is a sample wireframe mockup of the Dashboard screen: [insert wireframe image]

This wireframe illustrates the layout and components of the Dashboard screen.
It includes sections for displaying tasks, upcoming deadlines, and notifications.
Users can quickly access key features such as creating new tasks or viewing task details.

B. Design Guidelines

The design should follow modern UI/UX principles, with a clean and minimalist aesthetic.
Color scheme should be visually appealing and consistent throughout the application.

VII. Testing Requirements

A. Test Cases

Test case 1: Verify that users can create tasks with all required fields filled.
Test case 2: Verify that assigned tasks appear in the recipient's task list.
Test case 3: Verify that task progress updates are reflected in real-time.

B. Acceptance Criteria

All test cases must pass before the product can be considered ready for deployment.
The product must meet or exceed performance benchmarks specified in the requirements.

VIII. Documentation

A. User Documentation

User manual with step-by-step instructions for using the Acme Task Manager.
Video tutorials demonstrating key features and functionality.

B. Technical Documentation

API documentation for developers integrating with the Acme Task Manager.
Deployment guide for system administrators installing and configuring the application.

IX. Project Timeline

A. Milestone 1: Planning and Design Phase

Duration: 2 months
Tasks: Requirement gathering, UI/UX design, architecture planning.

B. Milestone 2: Development Phase

Duration: 4 months
Tasks: Frontend and backend development, testing, and bug fixes.

X. Budget

A. Resource Allocation

Development Team: $200,000
Marketing Team: $50,000
Hardware and Infrastructure: $100,000
Contingency: $50,000

B. Contingency Plan

A contingency fund of $50,000 is allocated to address unexpected expenses or delays during the project.

XI. Risks and Mitigation Strategies

A. Risk Assessment

Risk: Technical complexity may lead to project delays.
Likelihood: Medium
Impact: High

B. Mitigation Plan

Conduct regular code reviews and testing to identify and address technical issues early.
Allocate additional resources if necessary to expedite development and mitigate delays.

XII. Approval

A. Approval Signatures

[Signature of [Your Company Name] Management Team]
[Signature of Development Team Lead]
[Signature of Marketing Team Lead]
[Signature of Project Sponsor]

B. Date of Approval

[Enter the date when the document is officially approved.]