Travel Agency Administrative Job Description

About [Your Company Name]:

At [Your Company Name], we are dedicated to making travel effortless and exciting for our clients. We design custom travel experiences that cater to the individual desires and necessities of our travelers, ensuring every trip is not just a journey, but a lasting memory. Our team thrives on the core values of customer satisfaction, continuous innovation, and integrity.

Job Summary:

We are looking for a highly organized and efficient Travel Agency Administrative Assistant to support our travel team. The successful candidate will perform various administrative tasks to ensure the smooth operation of our travel services, contributing to the overall success of our client experiences.

Responsibilities:

Assist with the day-to-day operations of the travel office.
Handle phone calls and correspondence (e-mail, letters, packages, etc.)
Support budgeting and bookkeeping procedures for the agency.
Create and update records and databases with client, financial, and other data.
Track stocks of office supplies and place orders when necessary.
Assist colleagues and clients by providing support, information, and guidance.
Prepare and distribute travel itineraries, brochures, and travel documents.
Manage schedules, meetings, and appointments for the travel team.
Coordinate with travel agents, clients, and service providers effectively.

Requirements:

Proven experience as an administrative assistant or office admin assistant.
Knowledge of office management systems and procedures.
Working knowledge of office equipment, like printers and fax machines.
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
Excellent time management skills and the ability to prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to multi-task.
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.

Benefits:

Competitive salary package.
Career development and training opportunities.
Travel benefits and discounts.
A supportive and inclusive work environment.

How to Apply:

Interested candidates should email their resume and a brief cover letter highlighting their administrative skills and interest in the travel industry to [Your Company Email].