Employee Records Retention Schedule HR
EMPLOYEE RECORDS RETENTION SCHEDULE
This schedule is to establish guidelines for the retention and disposal of various employee-related documents to ensure compliance with legal requirements and efficient record management.
|
Document Type |
Retention Period |
Notes |
|
Job applications (hired) |
7 years |
From end of employment |
|
Job applications (not hired) |
1 year |
|
|
Personnel files |
7 years |
From end of employment |
|
Employment contracts |
||
|
Payroll records |
||
|
Time cards and daily time reports |
||
|
Income tax withholding records |
||
|
Performance evaluations |
||
|
Employee injury reports & claims |
||
|
Health and safety training records |
||
|
Employee benefits plans |
||
|
I-9 forms |
||
|
Training records |
||
|
Employee complaints |
||
|
Termination records |
