Accounts Payment Reconciliation Checklist
This checklist is designed to assist in the accurate reconciliation of our accounts payments, ensuring all transactions are correctly recorded and balanced.
Instructions: Please complete the following steps, checking off each item once verified. This checklist should be used monthly or as required for effective financial management.
Checklist Item | |
Confirm all invoices issued for the period are recorded in the accounts payable ledger. | |
Match all payment transactions against bank statements. | |
Verify the accuracy of amounts paid against amounts billed. | |
Check for any discrepancies between recorded payments and bank withdrawals. | |
Review all outstanding invoices to ensure no payments have been missed. | |
Ensure all credit notes are accounted for and properly applied. | |
Reconcile any variances found during the payment matching process. | |
Confirm that all vendor statements align with our payment records. | |
Validate that all early payment discounts and negotiated terms have been applied correctly. | |
Review and sign off the final reconciliation report. | |
Additional Steps (If Required)
Checklist Item | |
Investigate and resolve any long-standing unresolved discrepancies. | |
Update internal records to reflect the reconciled figures accurately. | |
Completed By: [Name], [Position]
Date: [Month Day, Year]
Review and Approval By: [Name], [Position]
Date: [Month Day, Year]
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