Family Reunion Committee Bylaws
Article I: Name and Purpose
Section 1.1: Name
Following these bylaws, the governing body shall be officially acknowledged by the name of the "[Family Name]" Reunion Committee. Moving forward in this document, for the sake of ease and convenience, this governing body and committee will be frequently referred to as the "Committee."
Section 1.2: Purpose
This Committee is established to facilitate and organize the annual Family Reunion. Our primary objectives are to preserve our family heritage, strengthen kinship ties, and foster love and unity among family members.
Article II: Members
Section 2.1: Eligibility & Composition
All members of the [Family Name] family desiring to take part in planning and organizing the reunion are eligible. The Committee should include a diverse assortment of family members, reflecting various branches and generations of the family.
Section 2.2: Roles & Responsibilities
Chairperson: Provides leadership, facilitates meetings, and oversees all committee functions.
Secretary: Records and distributes minutes of meetings, and handles committee communication.
Treasurer: Handles financial transactions, and contributes to budget planning and reporting.
Event Coordinator: Coordinates logistics for reunion activities and events.
Article III: Meetings
Section 3.1: Regular Meetings
The committee must meet quarterly, with the Secretary ensuring each meeting is organized and an agenda shared a week prior for sufficient preparation.
Section 3.2: Special Meetings
Meetings that are considered special may be summoned or called into order by the Chairperson. Alternatively, if a simple majority, or more than half, of the Committee members, deem it necessary, they also possess the authority to call a Special Meeting.
Article IV: Decision Making
Section 4.1: Voting
All decisions that will be made by the Committee are expected to be determined through the process of a majority vote, comprising of the members who are present at the time.
Section 4.2: Quorum
For a vote to be valid on any issue, a quorum is required, and this will consist of fifty percent of the members of the Committee.
Article V: Amendment of Bylaws
Section 5.1: Amendments
These Bylaws can be amended at any regular meeting of the Committee with a two-thirds vote of the present members. Proposed amendments must be submitted in writing to the Committee members at least two weeks before the meeting.
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