INTERNAL TRANSFER NOTICE

To: All Employees

From: Human Resources Department, [Your Company Name]

Date: [Sample Date: January 1, 2051]

Subject: Internal Transfer Policy and Procedures

Introduction

Overview

This notice serves as the official guideline for internal transfers within [Your Company Name]. It aims to clarify the procedures, eligibility criteria, and responsibilities associated with internal transfers. This is in line with our commitment to ensure a standardized, transparent, and fair process for all employees.

Importance

Understanding and adhering to this notice is crucial for maintaining organizational integrity and employee satisfaction.

Purpose

Objective

The primary objective of this notice is to provide a structured framework for managing internal transfers. This will help in facilitating smooth transitions, minimizing operational disruptions, and ensuring that transfers are in alignment with organizational goals and objectives.

Intended Outcome

The intended outcome is to have a well-documented and understood process that both management and employees can follow, ensuring fairness and transparency.

Scope

Applicability

This notice applies to all full-time and part-time employees of [Your Company Name] who are considering an internal transfer to a different department, role, or geographical location.

Limitations

This does not apply to contractors, interns, or temporary employees.

Definitions

Terms	Definition
Internal Transfer	A change in an employee's role, department, or location within [Your Company Name].
Transferor	The department from which the employee is transferring.
Transferee	The department to which the employee is transferring.

Eligibility Criteria

Criteria

To be eligible for an internal transfer, an employee must:

• Have a minimum of 12 months of service in the current role.

• Have no disciplinary actions in the last 6 months.

• Meet or exceed the performance metrics in the current role.

Documentation

Eligible employees must provide the necessary documentation to support their transfer request, including performance reviews and any other relevant records.

Transfer Procedure

Step	Procedure
Initiation	Employees interested in an internal transfer must fill out a Transfer Request Form (Appendix A) and submit it to their immediate supervisor.
Evaluation	The HR department, in collaboration with the relevant department heads, will evaluate the request based on predefined metrics (Appendix B).
Approval	Upon successful evaluation, the transfer request will be approved by the HR department and the respective department heads.
Notification	The employee will be notified via [Your Company Email] about the outcome of their transfer request.

Roles and Responsibilities

Role	Responsibility
Employee	Initiates the transfer request and provides necessary documentation.
Supervisor	Reviews the transfer request and forwards it to HR.
HR Department	Manages the entire transfer process, from evaluation to approval.

Benefits and Compensation Adjustments

Adjustments

Any changes in benefits or compensation due to the transfer will be communicated to the employee via [Your Company Email].

Confirmation

A formal letter confirming the adjustments will be sent to the employee's [Your Company Email].

Compliance and Violations

Compliance

Employees are expected to fully comply with the procedures outlined in this notice.

Violations

Failure to comply with this notice may result in disciplinary action, up to and including termination.

Appendices

Transfer Request Form

A sample Transfer Request Form is attached as Appendix A.

Evaluation Metrics

The metrics used for evaluating transfer requests are detailed in Appendix B.

For any questions or clarifications regarding this notice, please contact the Human Resources Department at [Your Company Email] or call [Your Company Number].

Thank you for your attention to this important matter.

Sincerely,

Human Resources Department

[Your Company Name]

[Your Company Address]

[Your Company Website]

[Your Company social media]

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