HR Tech Legal Compliance Checklist

CATEGORY	COMPLIANCE CHECKLIST
Data Privacy and Security	Ensure compliance with data privacy laws such as GDPR, CCPA, HIPAA, etc., based on your organization's jurisdiction and data handling practices. Implement robust data encryption protocols for all HR tech systems. Establish secure user access controls and authentication mechanisms. Regularly update and patch HR tech software to protect against security vulnerabilities. Conduct regular security audits and penetration testing.
Data Privacy and Security	Define data retention policies in accordance with applicable laws and regulations. Establish procedures for data deletion requests and ensure timely response. Safeguard against accidental data deletion through backup and recovery systems.
Consent and Notice	Obtain clear and informed consent from employees for data collection and processing. Provide privacy notices that detail the purpose and scope of data collection. Update employees on any changes to data processing practices.
Fair Employment Practices	Ensure non-discrimination and equal opportunity in all HR tech processes. Regularly review algorithms and machine learning models to mitigate bias. Maintain audit trails for all hiring and promotion decisions.
Accessibility	Ensure that HR tech systems are accessible to employees with disabilities in compliance with the ADA and similar laws. Provide reasonable accommodations for employees who require them.
Records and Documentation	Maintain accurate records of all HR tech activities, including data processing, access, and modifications. Implement version control for HR tech system documentation.
International Data Transfers	Comply with international data transfer regulations when transferring employee data across borders. Utilize appropriate mechanisms such as Standard Contractual Clauses or Privacy Shield, where applicable.
Data Subject Rights	Establish procedures for handling data subject access requests (DSARs) and ensure timely responses. Provide mechanisms for employees to access, rectify, and delete their personal data.
Data Impact Assessments	Conduct data protection impact assessments (DPIAs) for HR tech processes that pose a high risk to employee privacy.
Documentation and Reporting	Maintain comprehensive documentation of all data processing activities. Report data breaches to relevant authorities as required by law.
Compliance Monitoring	Regularly review and update this compliance checklist to align with evolving legal requirements. Conduct periodic internal audits to ensure ongoing compliance with HR tech legal regulations.