Relocation and Immigration Compliance Checklist HR

Relocation and Immigration Compliance Checklist

Section	Action Items	✔️	Comments
Pre-Employment
1. Offer Letter	Review and confirm that the offer letter includes relocation details and clearly states the terms and conditions of employment, including any relocation assistance.		The candidate has accepted the terms and conditions of the offer letter and has fully signed the document.
2. Immigration Status	Confirm the employee's eligibility to work in the destination country. Ensure the employee has the necessary work visa or permit, and guide them if they need to apply for one.
3. Background Checks	Conduct background checks as required by local laws and company policy.
Visa and Permits
4. Work Visa/Permit	Assist the employee in obtaining the required work visa or permit for the destination country. Keep track of the application process.
5. Dependent Visas	If applicable, help the employee's dependents secure the necessary visas or permits to accompany the employee.
Relocation Logistics
6. Travel Arrangements	Coordinate travel arrangements, including flights, accommodation, and ground transportation, for the employee and their family if applicable.
7. Household Goods	Arrange for the shipment of the employee's household goods, ensuring compliance with customs and import/export regulations.
8. Temporary Housing	Arrange temporary housing for the employee upon arrival, if needed.
Orientation and Support
9. Cultural Orientation	Provide cultural orientation and support to help the employee and their family adapt to the new location.
10. Legal Compliance	Ensure that all relocation and immigration-related documentation and processes comply with local laws and regulations.
Health and Benefits
11. Healthcare Coverage	Verify that the employee has access to appropriate healthcare coverage in the destination country.
12. Benefit Transition	Assist in transitioning the employee's benefits to the new location, including retirement plans and insurance.
Taxation and Payroll
13. Tax Compliance	Ensure compliance with tax laws in both the home and destination countries. Coordinate with tax experts if necessary.
14. Payroll Setup	Set up the employee's payroll in the destination country, considering currency exchange rates and tax withholding.
Ongoing Support
15. Immigration Updates	Stay informed about changes in immigration laws and assist the employee in renewing or extending their work visa/permit as needed.
16. Relocation Feedback	Gather feedback from the employee about their relocation experience and make improvements to the process, if necessary.
Overall Status
● Pending ● In-Progress ● Completed ● Not Applicable