Sales Contract Discrepancy Minute

Sales Contract Discrepancy Minute

Dear [Your Partner Company Name / Second Party],

I hope this message finds you well. I am writing to address a discrepancy we have identified in the Sales Contract dated October 15, 2053, between [Your Company Name] and [Your Partner Company Name / Second Party].

The specific discrepancy pertains to the following section of the contract:


Section 3.1 - Delivery Schedule

  • Description of Discrepancy: The contract specifies that deliveries should be made on the 1st of each month, but there is a conflicting provision in an addendum stating that deliveries should occur every two weeks. This creates ambiguity in the delivery schedule.

To resolve this matter and ensure that both parties are in agreement, we propose the following actions:

  • Proposed Solution: We suggest amending the contract to specify that deliveries will be made bi-weekly, as per the addendum, to avoid any ambiguity.

  • Timeline for Resolution: We kindly request your response within 10 business days from the date of this notice.

Please review this discrepancy and our proposed solution. If you agree with the proposed solution, please respond in writing or via email to confirm your consent. If you have an alternative solution in mind, please provide details for our consideration. We are committed to working with you to ensure the contract reflects our mutual intentions accurately.

If we do not receive your response within 10 business days, we will consider the proposed solution as accepted, and both parties will be bound by the terms outlined.

If you have any questions or require further clarification regarding this discrepancy, please do not hesitate to reach out to me at [Your Contact Information]. We value our ongoing business relationship and wish to resolve this matter amicably.

Thank you for your prompt attention to this matter.

Sales Templates @