How To Create Schedules in Keynote

Time is the one resource that we can’t buy, yet it is also one of the most ineffectively used by many. Dealing with endless meetings, frequent interruptions, and urgent last-minute tasks. Anyone can quickly get busy all day without making any progress on high-priority projects and goals. When the feeling of busyness seems overwhelming, finding focus in a hustling world becomes hard. Scheduling is the art of planning your activities to achieve your goals and priorities on time. And having an activity plan in handy will serve as your guide through your regular routine.

Keynote is a software developed by Apple and is an excellent alternative to Powerpoint in creating a well-designed presentation. It has easy-to-use visual tools, animation options, and device synchronization that lets you move from your Mac to iPhone or iPad and vice versa. Increase your daily, weekly, or monthly productivity in both personal and professional aspects with these following tips on how to create a schedule that works for you and your career.

1. Centralize Your Commitments

Although having separate calendars for your personal and professional activities might seem like a good idea. It could also bring in trouble when commitments overlap. Instead, place all your plans in a single calendar to know how much time you’re working with. You can also apply some color coding styles to differentiate between activities.

2. Identify High-Priority Activities

Writing down tasks is easy, but structuring the rest of your time can get tricky. Make a to-do list of everything you have to accomplish and prioritize tasks by writing a number or letter next to each one. Urgent activities and functions that cannot be delegated or avoided are considered as a top priority.

3. Have a Contingency Allowance

It is important to reserve some extra time to cope up with emergencies. Some interruptions will be hard to predict. Saving some open space in your monthly or weekly schedule gives you the flexibility you need to rearrange tasks and respond to pressing issues as they arise.

4. Delegate Tasks

In a workplace setting, having a proper delegation of tasks will keep you and your team happy while maximizing efficiency and profits. Consider individual traits like efficiency, experience, and how well they work with others in building shifts or rotating work schedules. It will help ensure that employees are best suited for a particular time or task that will benefit the company.

5. Apply the 10-Minute Rule

As the saying goes, “Procrastination is the thief of time.” It is a bad mental habit that can get worse over time. Having the drive to get started is often the toughest part of any task. The 10-Minute Rule is the key to developing self-discipline and getting rid of those exaggerated negative thoughts. You have to encourage yourself to do a particular job for 10 minutes. And decide whether to keep going once you get to the 10-minute mark. Most of the time, people choose to keep going long past the 10 minutes.

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