How to Edit a Document using MS Word
As one of the top office suite software solutions in the world, Microsoft Word is relatively easy to use. In the steps below, we’ve outlined a step by step guide on how you can get started on editing any document using Microsoft Word.
1. Get a Microsoft Word Software License
Before you can edit in MS Word, you need an authorized licensed copy of the Microsoft Word software or the Microsoft Office installation pack. Another option is to subscribe to Office 365. It is a monthly or annual subscription to entire Microsoft Office software (including MS Word, MS Powerpoint, MS Excel, etc) that allows you to download the different software on your computer or access the software’s online version.
2. Create a New Document
Once you have installed the MS Word software, open the program. It will redirect you to a welcome screen where you can choose a Blank document or any of the pre-made Word templates. Choose the academic or legal document template that best fits your project.
3. Open an Existing Document
Once you are already in Microsoft Word, you can also edit an existing document. To do this, go to the menu bar and look for File. Then, click Open. A dialog box will open begin searching through the documents stored on your computer.
4. Familiarize Yourself with the Menu Bar
If this is your first time using Microsoft Word, make sure to study the tool’s menu bar first. This is the set of options in the top portion of the screen. The File menu option is where you can Save, Save as, Print, and Exit the screen. The Edit menu option provides the basic word processing options like Cut, Copy, Paste, and other text formatting options. The Insert menu option lets you add images, WordArt, videos, audio clips, symbols, tables, etc. The Design menu option allows you to format and style the page or any element added to the page. The Review menu consists of options to check spelling and grammar, track change, add comments, etc. The Layout menu option lets you decide on the margins of the page, letterheads, header and footer styles, pagination, etc.
5. Learn Keyboard Shortcuts
Once you get the hang out of editing your documents in Microsoft Word, don’t forget to memorize different keyboard shortcuts that you can use in MS Word. For example, Ctrl + S allows you to quickly save a copy of your entire document, and Ctrl + V is the shortcut for pasting anything you’ve copied or cut.
What are the Tasks MS Word is used for?
Microsoft Word has several features to perfectly craft the following documents using its features of spell check, grammar check, text and font formatting, HTML support, image support, and more.
- Learning activities.
- Resume and cover letters.
- Test documents.
- Quizz questionnaires.
- Students' homework and assignments.
What are the Benefits of Using MS Word?
- It helps to integrate with other MS Office programs.
- Instant help in grammar rectification and language.
- Easy reading and writing experience.
- Easy to collaborate with other members using this file.
- It allows visuals attachment with text.
- Easy diagram and table insertion.
What are the Features of MS Word?
- A distraction-free and smooth writing space.
- Easy outline view.
- Easy and quick graphs or table making process.
- It can hold 24 essential items in the clipboard.
- Less complex formatting of the documentation.
- You can write the equation in word.
- Beautiful kernings and fonts are available.
What are the Types of Files Microsoft Word can Create?
Following is a list of the types of files you can create using the most recent Word file:
- .dot, .dotm, .dotx
- .mht, .mhtml
- .doc, .docm, .docx
- .htm, .html
What is the difference between Microsoft Word and Microsoft Editor?
Microsoft Word is a word processing software that allows you to edit documents or any text-based file. On the other hand, Microsoft Editor is a free AI-powered writing assistant for editing documents in Microsoft Word, Outlook, other Office 365 software. With an additional monthly subscription and a Microsoft 365 Personal or Family subscription, you can get advanced Editor features aside from the basic spelling and grammar checks.