Free Sample Employee Termination Letter

Employees are obliged to follow the rules of the company and comply with the regulations no matter what the circumstance. Some, however, do not follow these regulations and end up performing violations, which may lead them to suspension or, even worse, termination. It may be a pain for the human resources head to make such a letter, but that person has to go for the betterment and the future fo the company. Do you plan on having a message like this ready, should a terrible employee perform such heinous acts? Try our ready-made Sample Employee Termination Letter Templates to get you started on that process. They are 100% customizable, easily editable, printable, and professionally made so that you won’t have a problem creating one from scratch. Download our ready-made templates today!

Employee Termination Letter

[Date]

[Employee’s full name with a courtesy title inserted here]
[Employee’s P.O. box or street address inserted here]  
[Employee’s city, state, and ZIP code inserted here]

[Dear Mr. / Ms. (Employee’s last name)],

We are here to inform you that your termination in [Mcmahon Incorporation] will be immediately effective on [January 18, 2035]. 

[You have committed multiple violations within the company. The severity of the matter has grown high due to the numerous occasions of you acting in an inappropriate and chaotic manner. You have sexually harassed female colleagues during office hours. You smoke in unauthorized smoking facilities such as facility bathrooms. You have been absent multiple times without notifying the company in your absence. You come to work drunk, and you are unable to fulfill your responsibilities and tasks for the day at work. You sleep in your cubicle all day without finishing your assigned tasks given by the manager. You go on over breaks and come back in an hour or two late. However, out of everything else, you have committed the worst violation in the company, and that is by sharing private company information to unauthorized individuals and end up losing billions of dollars due to a hacking incident within the company’s bank account systems. Your actions are not only a violation of the company but also to the law, and you will face your crimes towards the company based on what you have done.] 

We will issue you your final check on [February 10, 2035]. Your last salary will also include any available benefits not utilized by yourself, such as paid time offs and vacation leaves. You may contact me in the HR department with my contact number [303-436-8356] or email me at [[email protected]] for any more questions regarding your benefits. 

Thank you for your services within the company, and may we wish you luck in your future endeavors. 

Sincerely, 

[Dwayne Reigns]
Human Resources Manager