How To Create A Donation Letter In Google Docs?
A donation letter uses purposive communication. Similar to any all kinds of letters, a donation letter is also a form of persuasive composition. Especially when you need money to help you finance your charity event, Chruch event, School event, inviting for sponsors work well. Donation letters make your request more formal.
Here are are a few tips to guide you in writing donation letters professionally using Google Docs.
1. Determine The Right Fundraiser(s)
Writing a donation letter is the first step in fundraising. Whether you're writing one for a Church or any non-profit organization, determining your fundraisers is the primary step. Since your fundraisers will be the addressees of your donation letter, make sure they're in the position to help you. In other words, choose a financially able sponsor. Also, make sure that your addressees will understand the purpose of your project. Feel free to use our Church flyer templates as your reference.
2. Make A Personalized Introduction
Using a personalized statement or word makes a more intimate connection with your addressees. If that happens, then they could be more encouraged to read your letter. To make a personalized introduction, use "Dear (recipient's last name)" and make sure to put "Mr." or "Ms./Mrs." before their last name. It's also better if you acknowledge them by expressing your sincerest grating by saying, "thank you." To make an effective personalized introduction, explain the relevance between the things you need and the reason for writing to them.
3. Use An Anecdote
One of the best ways to convince your addressees to sponsor your project, make sure you grab their attention. One way you can grab their attention is to use an anecdote or a rhetorical question that is relevant to your cause. If possible, use statements that highlight their personality and the importance of their contribution. If your addressee is a parent, then address that in your introduction.
4. Explain Your Project
The explanation of your project is an essential part of the letter. In the explanation, you should include the benefits it gives. Elaborate on how your project will benefit individuals or communities, as well as the recipients themselves. Doing so ensures that your addressees have a clear understanding of the project you're trying to complete. You should also make sure to explain your project in a way that seems feasible. For example, our goal is to educate the youth. That seems to be immeasurable and vague. In which case, you will need to talk about your project plan of building a nearby school with free tuition for communities with low-earners. That way, you're able to provide more measurable information that will convince the school fundraiser.
5. Explain How They Can Help
You should also include the ways your prospective donor can help you. Specify whether they'll contribute in cash or any other valuable assets. Such assets could be land property, school supplies, etc. If you wish the prospective donor to give out money, make sure to elaborate on how and where you'll use it. Also, don't forget to explain how their contribution can make an impact on our project and its beneficiaries. If possible, you may also send them a business invoice on the things you'd spend on the project. Doing so makes your project more transparent.