Travel Agency Policy Memo
To: All Employees
From: [Your Name], Policy Compliance Officer
Date: [Date]
Subject: Revised Travel Booking and Reimbursement Policy
Dear Team,
As part of our ongoing commitment to streamline operations and ensure financial integrity, [Your Company Name] has updated its travel booking and reimbursement policies. These changes are effective immediately and apply to all employees.
Key Policy Updates:
Pre-Approval Required: All business travel must be pre-approved by your department head. Approval forms can be accessed via the company intranet.
Preferred Providers: Use of our preferred airlines, hotels, and car rental services is mandatory unless otherwise authorized. A list of preferred vendors is available on the employee portal.
Expense Reporting: Travel expenses must be reported within 5 business days of travel completion. Receipts are required for all expenditures exceeding $25.
Non-Compliant Expenses: Expenses that do not comply with the policy will not be reimbursed. In cases of repeated non-compliance, disciplinary actions may be taken.
Please review the full policy document attached for detailed information on the changes. It is crucial that everyone adheres to these guidelines to avoid any inconvenience or disruptions in the reimbursement process.
Thank you for your cooperation and understanding.
Best regards,
[Your Name]
Policy Compliance Officer
[Your Company Name]
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