Free Executive Assistant Scope of Work

Prepared by: [YOUR NAME]
Contact Email: [YOUR EMAIL]
Company: [YOUR COMPANY NAME]
Company Number: [YOUR COMPANY NUMBER]
Company Address: [YOUR COMPANY ADDRESS]
Company Website: [YOUR COMPANY WEBSITE]
Company Social Media: [YOUR COMPANY SOCIAL MEDIA]

Introduction

The following Scope of Work (SoW) outlines the responsibilities, objectives, and expectations for the Executive Assistant role at [YOUR COMPANY NAME]. This document is designed to guide performance management, ensuring that the Executive Assistant’s duties align with organizational goals and standards. It serves as a reference for performance evaluations and helps in setting clear expectations.

Scope of Work

1. Job Responsibilities

The Executive Assistant will be responsible for the following tasks:

• Managing and scheduling appointments and meetings for the executive team.

• Handling and prioritizing incoming communications, including emails and phone calls.

• Organizing and coordinating travel arrangements and itineraries.

• Preparing and editing reports, presentations, and correspondence.

• Assisting in the planning and execution of company events and meetings.

• Maintaining confidential files and records.

• Supporting various administrative tasks as required.

2. Performance Objectives

The Executive Assistant’s performance will be evaluated based on the following objectives:

• Efficient management of the executive's calendar and appointments.

• Timely and accurate handling of communications and correspondence.

• Effective organization of travel and event logistics.

• Quality and accuracy of reports and documentation.

• Adherence to confidentiality and data protection policies.

3. Work Schedule

• Regular Working Hours: Monday to Friday, 9:00 AM to 5:00 PM

• Flexibility: Occasional extended hours or weekend work may be required based on business needs.

4. Reporting Structure

• Reports to: Emily Johnson, Chief Operating Officer

• Direct Reports: None

5. Required Skills and Qualifications

• Proven experience as an Executive Assistant or similar role.

• Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant software.

• Excellent organizational and multitasking skills.

• Strong communication and interpersonal abilities.

• High level of discretion and confidentiality.

6. Deliverables

The Executive Assistant is expected to deliver:

7. Performance Review Dates

• Initial Review: January 15, 2051

• Quarterly Reviews: April 15, 2051; July 15, 2051; October 15, 2051

• Annual Review: January 15, 2052

8. Additional Notes

• The Executive Assistant must adhere to [YOUR COMPANY NAME] policies and procedures at all times.

• Regular feedback sessions will be scheduled to ensure alignment with performance expectations.

For any queries or additional information, please contact [YOUR NAME] at [YOUR EMAIL].

This Scope of Work is designed to ensure a clear understanding of the Executive Assistant’s role and to facilitate effective performance management.

Prepared by: [YOUR NAME]
Date: August 22, 2050

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