How to Create an Insurance Flowchart in Google Docs
A data released by the Insurance Information Institute states that insurance agencies in the US reached over 5, 000 in number. It’s a number that we can expect to double in the coming years. This only pertains to the high percentage of demand. With that, the pressure and frustration always go back to the company as the insurance process is among the most complicated ones. There is planning, investing, and a lot of process in between. Insurance companies need to make sure to follow a strict rule in catering to individual needs. Indeed, document management is a crucial procedure. To comply with these restrictions, whether in the approval process or prior authorization process, companies have to establish the right flow of action.
A flowchart is a helpful tool that lines up the process channels. If your company is struggling to operate, create an Insurance Flowchart in Google Docs. Follow the steps below to improve your team’s customer service process.
1. Understand What Your Company Lacks
To get started, have an overview of the issues of the company. Is it in the maintenance request? Or, you can also check the document submission process. Acknowledging failures in these sections help you evaluate the necessary actions to do. List all of them alongside the possible tasks to achieve. In this way, you will conveniently complete the process channels.
2. Visualize the Process
Obtain the list of tasks, but pair it with a diagram. This provides more visual clarity to the user. From here, there are two options two consider. First, construct a table from an empty sheet. Second, download a Ready-Made Insurance Flowchart Templates. Choosing the latter gets the job done efficiently. Other than that, it is easier. With Google Docs, you can still get the freedom to alter what’s necessary. This includes changing the labels, adding shapes, and modifying the colors.
3. Establish a Clear Guide
Whether it is for health insurance, life insurance, or home insurance, complete the guide by putting the labels in their designated position. Add them individually inside each shape. Now, guide the users by sequencing them appropriately. Keep each task labels brief and straightforward. So, avoid putting lengthy descriptions as it’s not necessary at all. This provides a more precise representation. With that, this guides users with the right directional flow.
4. Make It Clear and Neat
Clear it out for the users by binding one step to another. The Google Docs application has an editing tool you can make use of. Using a line, attach it from one shape to the other. But of course, make sure it’s the right order. For pre-made templates, this step is more manageable. You just have to change the positioning if there is a need to. For the design, simple charts don’t follow an exact rule. But you can decide on a color scheme for each shape’s background. Secure that it complements well with your agency’s range of colors.
5. Review and Do the Action
Correct the misspelled labels and unconnected shapes. Recheck if the flow is accurate enough to fulfill a common goal. It’s crucial to just print a sample chart without reviewing it. Now if done, have them printed when rechecking is done. Implement it!