How to Create an Office Flowchart in Adobe PDF
According to Gallup, 85 percent of employees are actively disengaged at work. Poor management, lack of career growth, and poor leadership are just some of the reasons that contribute to this analysis. To avoid this from happening, you need a professional flowchart that streamlines your office workflow plan. Read the steps below on how you can make one in Adobe PDF.
1. Set Goals
Before creating it, it would be helpful if you'll specify your objectives first. What do you want to achieve in creating the office flowchart? How can you make it more functional? Your objective should sum up the answer to those questions. Simplify them and put them on a list to serve as your guide.
2. Brainstorm on Its Steps
Two brains are better than one. For that reason, seek help and ideas from your team if you are creating the chart in a group. In creating the steps, be sure to keep them as realistic and attainable as possible. Make sure that the steps are tailored toward achieving a common goal.
3. Lay Out Its Structure
Visualize the preferred structure that you want to use for your customized office flowchart. Put it in a draft to make it easier for you to add some adjustments. If you're creating an internal audit flowchart for your medical office, then the process flowchart type can be a good option for you.
4. Keep It Organized
Flowcharts are vital business documents. Hence, it has to be neatly created from start to finish. Keep it consistent and observe uniformity at all costs. Use legible fonts only, particularly if you're creating a project management process flowchart.
5. Add Colors
Bring up some visual interest in your office flowchart by integrating colors on it. Don't overdo it though and tone it down. Avoid using dark colors. Instead, use light tone colors and use them as highlights to the essential key points of the basic chart.
What Are the Basic Symbols of a Flowchart Diagram?
The four basic symbols of a flowchart diagram are the following:
- Oval—indicates the start and end of the process
- Rectangle—the starting process of the flowchart
- Arrow—indicates direction flow
- Diamond—indicates a decision
What Are the Common Uses of a Flowchart?
Some of the common uses of a flowchart include the following:
- Planning for new projects
- Proper documentation of a process
- Modeling a business process
- Manage workflow effectively
- Audit a process
How Do Flowcharts Work?
Flowcharts are diagrams that are used to map out a process. It is normally written in a more simple context so that it can be easily read and communicated.
How Do I Read a Flowchart?
Reading a flowchart starts from the capsule-shaped object with a "START" label. From there, start tracing the arrow flow to where it leads to until you get to the diamond-shaped object that indicates the decision. Whatever answer has been made, keep following the direction until you reach the end of the process.
What Benefits Can I Get from Using Flowcharts?
The top benefits of using flowcharts are the following:
- Visualizes multiple progress
- A faster way of communication
- Effective coordination
- Increases efficiency
- Analyzes problems effectively