Get Access to World’s largest Template Library & Tools

How To Compare Two Microsoft Excel Files


Microsoft Excel offers a crucial feature that simplifies the comparison of two Excel files, ensuring you can identify differences and make accurate analyses with ease. Aim to provide a straightforward method for comparing data across spreadsheets.

How To Compare Two Microsoft Excel Files

 

In Microsoft Excel, comparing two Excel files is a crucial technique for identifying discrepancies and ensuring data integrity. Follow these easy steps to effectively analyze and compare your spreadsheet data.

  • Step 1. Open the View Tab

    Begin by opening both Excel files you wish to compare. Navigate to the “View” tab in the ribbon of the first Excel file. This area provides you with various viewing options to manage how you see your sheets.

  • Step 2. Arrange Windows

    step 2 arrange windows

    Still in the “View” tab, look for the “Window” group and select “Arrange All.” Choose the “Vertical” option and make sure “Windows of active workbook” is unchecked. This will arrange your open Excel files side by side on the screen, making it easier to compare them visually.

  • Step 3. Use the Compare and Merge Workbooks Feature

    If you have shared workbooks, you can use the “Compare and Merge Workbooks” feature. First, ensure that this feature is enabled by customizing the Quick Access Toolbar. Once enabled, select “Compare and Merge Workbooks” from the Quick Access Toolbar in one of the files to select the other file you want to compare it with. Note that this feature works best with versions or copies of the same workbook.

  • Step 4. Use Conditional Formatting for Comparison

    For a detailed comparison, you can use conditional formatting. Select the range of data in one file, navigate to the “Home” tab, and under “Styles,” click “Conditional Formatting.” Choose “New Rule,” then “Use a formula to determine which cells to format.” Input a formula that compares the selected range to the corresponding range in the other workbook. Apply a format for the cells that do not match, such as a different fill color.

  • Step 5. Review Differences

    After setting up conditional formatting or using the Compare and Merge Workbooks feature, carefully review the differences highlighted by Excel. This might involve navigating through each cell or using Excel’s comparison tool to pinpoint specific discrepancies.

You may also find valuable insights in the following articles offering tips for Microsoft Excel:

note iconNote

Unlock Your Productivity with Over 100,000 Microsoft Excel Templates! Exclusively Available at Template.net – Download Now and Transform Your Data Handling Experience!

FAQs

Can Excel automatically highlight differences between two files?

Yes, Excel can highlight differences using conditional formatting or the “Compare and Merge Workbooks” feature.

Is it possible to compare two Excel files side by side?

Yes, you can compare two Excel files side by side by arranging the windows vertically through the “View” tab.

How do I enable the Compare and Merge Workbooks feature?

Enable the “Compare and Merge Workbooks” feature by adding it to the Quick Access Toolbar through Excel options.

Can I use formulas to compare data in two Excel files?

Yes, you can use formulas within conditional formatting rules to compare data across two Excel files.

Does Excel have a built-in tool for file comparison?

Excel does not have a dedicated built-in tool for file comparison, but it offers features like “Compare and Merge Workbooks” and conditional formatting for this purpose.

More in Excel

How To View Formulas in Microsoft ExcelHow to Change Drop Down Lists in Microsoft Excel
How To Create a Clustered Column Chart in ExcelHow to Do Less Than or Equal To in Microsoft Excel
How To Mail Merge in Microsoft ExcelHow To Auto Populate Dates in Microsoft Excel
How to Create a Database in Microsoft ExcelHow to Add a Degree Symbol in Microsoft Excel
How To Refresh a Microsoft Excel SpreadsheetHow to Skip Lines in Microsoft Excel
How to Insert a Pivot Table in Microsoft ExcelHow To Create Labels in Word from Microsoft Excel List
How To Do Correlation in Microsoft ExcelHow to Calculate Profit Margin in Microsoft Excel
How to Add Dollar Signs in Microsoft ExcelHow to Do a Percentage Formula in Microsoft Excel
How to Open Visual Basic in Microsoft ExcelHow To Add a Second Y-Axis in Microsoft Excel
How To Do a Total in Microsoft ExcelHow To Add 0 in Front of Number in Microsoft Excel
How To Find Sum in Microsoft ExcelHow To Open a Google Sheet in Microsoft Excel
How To Use Delimiter in Microsoft ExcelHow To Find the Difference in Microsoft Excel
How to Change Axis Labels in Microsoft ExcelHow to Calculate Growth Rate in Microsoft Excel
How to Expand All Rows in Microsoft ExcelHow to Calculate the P-Value in Microsoft Excel
How to Repair a Microsoft Excel FileHow to Make Bar Graphs in Microsoft Excel
How to Merge Data in Microsoft ExcelHow To Add a Percentage to a Number in Excel
How To Add Hours in Microsoft ExcelHow To Select All Cells in Microsoft Excel
How To Remove Numbers From an Excel CellHow To Calculate Probability in Microsoft Excel
How To Add a Signature to Microsoft ExcelHow To Upload Excel to Google Sheets
How to Move Down a Line in Microsoft ExcelHow to Copy and Paste Multiple Cells in Microsoft Excel
How to Use the Index Function in Microsoft ExcelHow To Use the AND Function in Microsoft Excel
How To Strike Out Text in Microsoft ExcelHow to Use CONCAT in Microsoft Excel
How To Open TXT File in Microsoft ExcelHow to Make a Gantt Chart in Microsoft Excel
How to Calculate Beta in Microsoft ExcelHow To Do Summation in Microsoft Excel
How To Sort in Microsoft Excel by Last NameHow to Replace a Word in Microsoft Excel
How to Use the PMT Function in Microsoft ExcelHow to Combine Microsoft Excel Files into One Workbook
How To Select a Column in Microsoft ExcelHow To Separate Data in an Excel Cell
How to Use AND Function in Microsoft ExcelHow To Convert PDF Into Microsoft Excel
How To Insert a Picture in an Excel CellHow To Do Pi in Microsoft Excel
How to Compare Two Excel Sheets Using VLOOKUPHow to Create a New Line in Microsoft Excel Cell
How to Calculate Age From Date of Birth in Microsoft ExcelHow To Have Multiple Lines in Excel Cell
How To Check Duplicates in Microsoft ExcelHow To Remove a Leading Space in Microsoft Excel
How To Highlight Multiple Cells in Microsoft ExcelHow to Make an X-Y Graph in Microsoft Excel
How to Count Cells with Specific Text in ExcelHow to Do a Pie Chart in Microsoft Excel
How to Find Duplicate Values in Microsoft ExcelHow To Edit a Macro in Microsoft Excel
How to Find Quartiles in Microsoft ExcelHow to Add Zeros in Front of Numbers in Microsoft Excel
How to Alphabetize by Last Name in Microsoft ExcelHow To Fit Excel Sheet on One Page
How to Do ANOVA in Microsoft ExcelHow to Merge Cells in Excel Without Losing Data
How To Search for a Word in Microsoft ExcelHow To Protect Formulas in Microsoft Excel
How To Fill Down in Microsoft ExcelHow to Freeze More Than One Row in Microsoft Excel
How to Do If Function in Microsoft ExcelHow to Transpose Rows to Columns in Microsoft Excel
How To Use TODAY Function in Microsoft ExcelHow To Highlight Columns in Microsoft Excel
How To Change Axis Range in Microsoft ExcelHow To Zoom In on Microsoft Excel
How To Copy and Paste an Excel SheetHow to Unfreeze a Row in Microsoft Excel
How to Find a Standard Error in Microsoft ExcelHow to Make Negative Numbers Positive in Microsoft Excel
How to Change the Height of a Row in Microsoft ExcelHow to Make a Heat Map in Microsoft Excel
How To Protect a Microsoft Excel WorkbookHow to Use the Filter Function in Microsoft Excel
How To Organize by Date in Microsoft ExcelHow To Add a Legend in Microsoft Excel
How to Remove Spaces in Microsoft Excel After TextHow To Open the Excel Files in Google Sheets
How To Make an Invoice in Microsoft ExcelHow To Delete Duplicate Values in Microsoft Excel
bottom banner