Get Access to World’s largest Template Library & Tools

How To Compare Two Microsoft Excel Spreadsheets


Microsoft Excel, the ubiquitous spreadsheet software, is a powerful tool for organizing and analyzing data. Whether you’re a seasoned professional or just starting, knowing how to compare two Excel sheets is a valuable skill.

How To Compare Two Microsoft Excel Spreadsheets

 

Comparing two Microsoft Excel spreadsheets is essential for ensuring data accuracy and identifying discrepancies. Follow these steps to efficiently compare your Excel sheets and streamline your data analysis process.

  • Step 1. Open Both Excel Spreadsheets

    Open the Excel files that you want to compare. Have each sheet open in a separate Excel window for easier navigation.

  • Step 2. Arrange Windows Side by Side

    step 2 arrange windows side by side

    Arrange the Excel windows side by side on your screen. This allows you to view both spreadsheets simultaneously and compare them visually.

  • Step 3. Use Cell Highlighting

    step 3 use cell highlighting

    Select the entire worksheet in one Excel file, navigate to the “Home” tab, and choose “Conditional Formatting.” Select “Highlight Cells Rules” and then “Duplicate Values.” This will highlight any identical values in both sheets.

  • Step 4. Utilize Formula-Based Comparison

    In a blank column of one of the spreadsheets, use a formula to compare corresponding cells in both sheets. For example, use “=A1=B1” to compare cell A1 in the first sheet with cell B1 in the second sheet. Drag the formula down to apply it to all rows.

  • Step 5. Review and Analyze Differences

    Carefully review the highlighted cells and formula results to identify any discrepancies between the two spreadsheets. Pay attention to differences in values, formulas, or formatting. Once you’ve identified discrepancies, take the necessary actions to resolve them. This may involve updating data, correcting formulas, or reconciling differences between the two sheets. After comparing and resolving discrepancies, save your changes and close both Excel files. Ensure you save any changes to the original files if necessary.

You may also find valuable insights in the following articles offering tips for Microsoft Excel:

note iconNote

Unlock Your Productivity with Over 100,000 Microsoft Excel Templates! Exclusively Available at Template.net – Download Now and Transform Your Data Handling Experience!

FAQs

How do I open two Excel spreadsheets side by side for comparison?

Simply open each spreadsheet in a separate Excel window and arrange them side by side on your screen.

Can I highlight identical values in both spreadsheets for easy comparison?

Yes, use conditional formatting to highlight duplicate values in both sheets.

Is there a formula I can use to compare cells between the two sheets?

Yes. You can use a formula like “=A1=B1” to compare corresponding cells in each sheet.

What should I do if I find discrepancies between the two spreadsheets?

Review the differences carefully and take necessary actions to resolve them, such as updating data or correcting formulas.

How can I ensure that I don’t lose any changes while comparing the spreadsheets?

Save your changes regularly and ensure that you save any modifications to the original files before closing them.

More in Excel

How to Calculate Columns in Microsoft ExcelHow to Change a Formula to a Value in Microsoft Excel
How to Flip Rows and Columns in Microsoft ExcelHow to Make a Box in Microsoft Excel
How to Use NPV in Microsoft ExcelHow to Make a List of Numbers in Microsoft Excel
How to Make a Sensitivity Table in Microsoft ExcelHow to Keep 0 in Front of a Number in Microsoft Excel
How to Do an Absolute Reference in Microsoft ExcelHow to Put a Drop Down in Microsoft Excel
How to Change a Negative Number to Positive in ExcelHow to Combine Tables in Microsoft Excel
How to Highlight Blank Cells in Microsoft ExcelHow to Save a Macro in Microsoft Excel
How to Sort by Month in Microsoft ExcelHow to Do a Percentage Increase in Microsoft Excel
How to Apply Filter in Microsoft ExcelHow to Delete Multiple Sheets in Microsoft Excel
How to Create a Slicer in Microsoft ExcelHow to Turn Microsoft Excel Data Into a Graph
How to Move a Page Break in Microsoft ExcelHow to Clear Table Format in Microsoft Excel
How to Extract the Year From a Date in Microsoft ExcelHow to Do a Bar Graph in Microsoft Excel
How to Change Theme in Microsoft ExcelHow to Calculate Cells in Microsoft Excel
How to Label X and Y Axis on Microsoft ExcelHow to Change Print Area in Microsoft Excel
How to Add 2 Cells in Microsoft ExcelHow to Write Vertically in Microsoft Excel
How to Display All Formulas in Microsoft ExcelHow to Change the Chart Style in Microsoft Excel
How to Enter Bullet Points in Microsoft ExcelHow to Change a Microsoft Excel File from Read Only
How to Show the Ribbon in Microsoft ExcelHow to Make a Clustered Column Chart in Excel
How to See Duplicates in Microsoft ExcelHow to Trim in Microsoft Excel
How to Do a Scatter Plot in Microsoft ExcelHow to Switch Cells in Microsoft Excel
How to Calculate Workdays in Microsoft ExcelHow to Make a Macro in Microsoft Excel
How to Create a Sensitivity Table in Microsoft ExcelHow to Calculate a Percentage in Microsoft Excel
How to Freeze 2 Rows in Microsoft ExcelHow to Import a File Into Microsoft Excel
How to Email a Microsoft Excel SheetHow to Create Labels in Word From Microsoft Excel
How to Auto-Adjust Row Height in Microsoft ExcelHow to Combine Tabs in Microsoft Excel
How to Wrap Text in a Microsoft Excel CellHow to Autofill the Date in Microsoft Excel
How to Fix a Circular Reference in Microsoft ExcelHow to Add a Label to an Axis in Microsoft Excel
How to Select a Row in Microsoft ExcelHow to Lock Cells in Microsoft Excel for Scrolling
How to Get Microsoft Excel to Round UpHow to Start a New Paragraph in Microsoft Excel
How to Insert Check Boxes in Microsoft ExcelHow to Change Horizontal Axis Values in Microsoft Excel
How to Enable the Developer Tab in Microsoft ExcelHow to Copy a Row in Microsoft Excel
How to Delete Extra Pages in Microsoft ExcelHow to Change a CSV File to Microsoft Excel
How to Share and Edit Microsoft Excel FilesHow to Find a P-Value in Microsoft Excel
How to Compare Two Microsoft Excel Sheets for DuplicatesHow to Delete a Chart in Microsoft Excel
How to Put Dates in Order on Microsoft ExcelHow to Freeze Both Rows and Columns in Microsoft Excel
How to Recover a Corrupted Microsoft Excel FileHow to Save a Microsoft Excel File as a CSV
How to Unprotect a Microsoft Excel SpreadsheetHow to Add Rows in Microsoft Excel Using a Shortcut
How to Do a Count in Microsoft ExcelHow to Find the Sum of a Column in Microsoft Excel
How to Make a Note in Microsoft ExcelHow to Find the Slope on a Microsoft Excel Graph
How to Remove #DIV/0 in Microsoft ExcelHow to Insert Symbols in Microsoft Excel
How to Budget With Microsoft ExcelHow to Reorder Rows in Microsoft Excel
How to Calculate the Total in Microsoft ExcelHow to Search a Microsoft Excel Document
How to Autofit Cells in Microsoft ExcelHow to Get the Total in Microsoft Excel
How to Get Rid of Dashed Lines in ExcelHow to Find the P-Value in Microsoft Excel
How to Sort by Alphabetical Order in Microsoft ExcelHow to Make Sequential Numbers in Microsoft Excel
How to Add Boxes in Microsoft ExcelHow to Graph Using Microsoft Excel
How to Change the Default Font in Microsoft ExcelHow to Add Today's Date in Microsoft Excel
How to Move Rows Up in Microsoft ExcelHow to Delete a Tab in Microsoft Excel
How to Freeze the First Two Rows in Microsoft ExcelHow to Separate Words in Excel Using a Formula
How to Rename a Microsoft Excel FileHow to Budget on Microsoft Excel
bottom banner