Get Access to World’s largest Template Library & Tools

How To Save An Excel File As A PDF in Microsoft Excel


Microsoft Excel offers the option to save your spreadsheets as PDF documents, a feature that allows you to share your work widely while maintaining the format and integrity of your data. Suitable for users at any skill level, convert Excel files into PDFs to ensure your information is presented clearly and can be accessed on any device.

How To Save An Excel File As A PDF in Microsoft Excel

 

Saving your Excel spreadsheet as a PDF file is a valuable skill for distributing your work in a universally readable format. This step-by-step guide outlines the steps to easily convert your Excel files into PDFs.

  • Step 1. Open Your Excel File

    First, open the Microsoft Excel file you want to convert to PDF. Ensure that all the data and formatting are correct and as you want them to appear in the PDF.

  • Step 2. Select the Data to Convert

    step 2 select the data to convert

    If you want to convert the entire spreadsheet, proceed to the next step. If you only want to convert specific parts of your spreadsheet, select the cells or range you wish to include in your PDF.

  • Step 3. Access the Save As Dialog Box

    step 3 access the save as dialog box

    Go to the File tab and select “Save As.” In the Save As dialog box, browse to the location where you want to save your PDF file.

  • Step 4. Choose PDF as the File Type

    step 4 choose pdf as the file type

    In the “Save as type” dropdown menu, select “PDF.” This option converts your Excel file into a PDF and preserves the layout and formatting of your spreadsheet.

  • Step 5: Finalize Your PDF Options and Save

    step 5 finalize your pdf options and save

    Before saving, you have the option to adjust the PDF settings by clicking on “Options.” You can choose to save the entire workbook, the active sheet, or a selection. After adjusting your settings, click “OK,” then ‘Save’ to convert your Excel file to a PDF.

You may also find valuable insights in the following articles offering tips for Microsoft Excel:

note iconNote

Unlock Your Productivity with Over 100,000 Microsoft Excel Templates! Exclusively Available at Template.net – Download Now and Transform Your Data Handling Experience!

FAQs

Can I save multiple Excel sheets as one PDF file?

Yes, select ‘Entire Workbook’ under the options when saving as PDF to include all sheets in one file.

Will saving an Excel file as a PDF preserve my formulas?

Formulas will not be active in the PDF, but the displayed results of the formulas will be preserved.

How do I ensure my charts and images are included in the PDF?

Ensure charts and images are within the print area and visible on the sheet before converting to PDF.

Can I save just a portion of my Excel sheet as a PDF?

Yes, select the range you want to save as PDF, then choose ‘Selection’ under options when saving.

Do I need any additional software to save an Excel file as a PDF?

No, Excel has a built-in feature to save files as PDFs without needing additional software.

More in Excel

How to Conditional Format in Microsoft ExcelHow To Make a Degree Symbol in Microsoft Excel
How To Make a Row Stay in Microsoft ExcelHow to Make an Absolute Reference in Microsoft Excel
How To Remove Duplicates in an Excel ColumnHow To Separate a Column in Microsoft Excel
How to Stop Excel from Changing Numbers to DatesHow to Use Average Function in Microsoft Excel
How To Remove a Watermark in Microsoft ExcelHow To Create a Button in Microsoft Excel
How To Label X and Y Axis in Microsoft ExcelHow to Do Mail Merge in Microsoft Excel
How To Run ANOVA in Microsoft ExcelHow To Switch Axes on Microsoft Excel
How To Unhide All Cells in Microsoft ExcelHow To Get Pi in Microsoft Excel
How To Subtract a Percentage in Microsoft ExcelHow To Reverse a Column in Microsoft Excel
How to Open a TXT File in Microsoft ExcelHow To Freeze the First Two Columns in Microsoft Excel
How To Insert Images Into Microsoft Excel CellHow To Calculate Margin in Microsoft Excel
How To Share an Excel File with Multiple UsersHow To Unlock an Excel File
How to Remove Leading Characters in Microsoft ExcelHow to Add a Drop Down in Microsoft Excel
How To Keep the Zero in Microsoft ExcelHow To Find Coefficient of Variation in Microsoft Excel
How To Remove Formatting in Microsoft ExcelHow to Undo Tables in Microsoft Excel
How to Convert Notepad to Microsoft ExcelHow to Make a Column Stay in Microsoft Excel
How to Add Zeros Before a Number in Microsoft ExcelHow to Calculate Payback Period in Microsoft Excel
How To Create Borders in Microsoft ExcelHow To Invert a Column in Microsoft Excel
How To Add a Space in Microsoft ExcelHow To Change Legend Names in Microsoft Excel
How to Calculate Mortgage Payment in Microsoft ExcelHow to Write a Macro in Microsoft Excel
How to Calculate Quartiles in Microsoft ExcelHow To Undo Scroll Lock in Microsoft Excel
How To Add a Sum in Microsoft ExcelHow To Extract Month From Date in Microsoft Excel
How To Make Invoice in Microsoft ExcelHow To Get Average in Microsoft Excel
How To View Formulas in Microsoft ExcelHow to Change Drop Down Lists in Microsoft Excel
How To Create a Clustered Column Chart in ExcelHow to Do Less Than or Equal To in Microsoft Excel
How To Mail Merge in Microsoft ExcelHow To Auto Populate Dates in Microsoft Excel
How to Create a Database in Microsoft ExcelHow to Add a Degree Symbol in Microsoft Excel
How To Refresh a Microsoft Excel SpreadsheetHow to Skip Lines in Microsoft Excel
How to Insert a Pivot Table in Microsoft ExcelHow To Create Labels in Word from Microsoft Excel List
How To Do Correlation in Microsoft ExcelHow to Calculate Profit Margin in Microsoft Excel
How to Add Dollar Signs in Microsoft ExcelHow to Do a Percentage Formula in Microsoft Excel
How to Open Visual Basic in Microsoft ExcelHow To Add a Second Y-Axis in Microsoft Excel
How To Do a Total in Microsoft ExcelHow To Add 0 in Front of Number in Microsoft Excel
How To Find Sum in Microsoft ExcelHow To Open a Google Sheet in Microsoft Excel
How To Use Delimiter in Microsoft ExcelHow To Find the Difference in Microsoft Excel
How to Change Axis Labels in Microsoft ExcelHow to Calculate Growth Rate in Microsoft Excel
How to Expand All Rows in Microsoft ExcelHow to Calculate the P-Value in Microsoft Excel
How to Repair a Microsoft Excel FileHow to Make Bar Graphs in Microsoft Excel
How to Merge Data in Microsoft ExcelHow To Add a Percentage to a Number in Excel
How To Add Hours in Microsoft ExcelHow To Select All Cells in Microsoft Excel
How To Remove Numbers From an Excel CellHow To Calculate Probability in Microsoft Excel
How To Add a Signature to Microsoft ExcelHow To Upload Excel to Google Sheets
How to Move Down a Line in Microsoft ExcelHow to Copy and Paste Multiple Cells in Microsoft Excel
How to Use the Index Function in Microsoft ExcelHow To Use the AND Function in Microsoft Excel
How To Strike Out Text in Microsoft ExcelHow to Use CONCAT in Microsoft Excel
How To Open TXT File in Microsoft ExcelHow to Make a Gantt Chart in Microsoft Excel
How to Calculate Beta in Microsoft ExcelHow To Do Summation in Microsoft Excel
How To Sort in Microsoft Excel by Last NameHow to Replace a Word in Microsoft Excel
How to Use the PMT Function in Microsoft ExcelHow to Combine Microsoft Excel Files into One Workbook
How To Select a Column in Microsoft ExcelHow To Separate Data in an Excel Cell
bottom banner