Free Bereavement Leave Letter Outline

• Date: The date on which the letter is being written.

• Recipient’s Name: The name of the person you are addressing (e.g., supervisor, HR representative).

• Company Name: Name of the organization.

• Subject Line: A clear subject stating the purpose of the letter (e.g., "Bereavement Leave Request").

Start with a formal greeting, such as "Dear [Recipient's Name],".

• Briefly introduce the purpose of the letter, including the reason for the leave request (e.g., the passing of a family member).

• Provide a polite and respectful tone to acknowledge the sensitive nature of the situation.

• Mention the relationship to the deceased (e.g., parent, sibling, spouse).

• Optionally, include brief information on the situation, if appropriate (e.g., the date of passing).

• Clearly state the dates or duration of leave being requested.

• If unsure about the exact time, mention the possibility of needing additional time depending on the situation.

Mention if you are available for urgent work matters during your leave or will be unreachable (depending on personal preference).

• Express gratitude for the employer’s understanding and support during this difficult time.

• Offer to provide any required documentation (e.g., obituary, funeral details).

Use a respectful closing, such as "Sincerely," or "Kind regards," followed by your name.