Event Proposal Letter to Client
[YOUR NAME]
[YOUR COMPANY NAME]
[YOUR COMPANY ADDRESS]
September 27, 2050
Jean Harris
Minneapolis, MN 55401
Dear Jean Harris,
I hope this message finds you well. I am writing to propose a comprehensive plan for organizing your upcoming anniversary celebration. At [YOUR COMPANY NAME], we specialize in creating memorable and seamless celebrations, and we are excited about the opportunity to work with you on this special occasion.
Event Overview
Event Type: 10th Wedding Anniversary Celebration
Proposed Date: March 15, 2051
Location: The Grand Hall, Minneapolis
Event Objectives
Our goal is to ensure that your anniversary celebration is a perfect reflection of your vision and exceeds your expectations. For this event, we aim to:
Create a romantic and elegant atmosphere that celebrates your 10 years together.
Ensure a memorable and enjoyable experience for all guests with delightful surprises and entertainment.
Provide personalized touches that highlight your unique love story and journey together.
Proposed Services
To achieve these objectives, we propose the following services:
Event Design and Planning:
We will work closely with you to design a concept that aligns with your vision. This includes theme development, color schemes, and overall décor, such as floral arrangements and table settings.
Venue Selection and Coordination:
We will handle all aspects of The Grand Hall, ensuring it is beautifully prepared for your celebration. This includes setup, layout, and coordination with venue staff.
Vendor Management:
We will manage all vendor relationships, including catering, live music, floral arrangements, and photography. Our goal is to ensure every detail is handled with care and professionalism.
Event Day Coordination:
On the day of the event, our team will be on-site to manage the schedule, supervise vendors, and handle any issues that may arise, allowing you to enjoy your celebration stress-free.
Budget Estimate
Based on the initial details provided, we estimate the total cost for the event to be between $15,000 and $20,000. This estimate includes all proposed services, but we can adjust it based on your specific requirements and preferences.
Next Steps
If you are interested in moving forward with our proposal, we would be delighted to schedule a meeting to discuss the details further. Please let us know a convenient time for you, or feel free to reach out to us directly at 222 555 7777 or [YOUR COMPANY EMAIL].
Thank you for considering [YOUR COMPANY NAME] for your event planning needs. We are excited about the opportunity to create a beautiful and unforgettable celebration for you.
Warm regards,
[YOUR NAME]
Event Coordinator
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