Internal Complaint Committee Meeting Minutes
Prepared by | [YOUR NAME] |
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Meeting Date and Time | [DATE] | [START TIME] - [END TIME] |
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Meeting Location | [MEETING VENUE] |
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Attendees | |
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Agenda | Call to Order Roll Call and Confirmation of Quorum Review of Previous Meeting Minutes Discussion of Current Complaint(s) Decision and Action Items New Business Adjournment Next Meeting
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Meeting Minutes
1. Call to Order
The meeting was called to order at [START TIME] by [CHAIRPERSON'S NAME], Chairperson of the Internal Complaint Committee.
2. Roll Call and Confirmation of Quorum
A roll call was conducted, and it was confirmed that all members were present, constituting a quorum.
3. Review of Previous Meeting Minutes
The minutes of the previous Internal Complaint Committee meeting held on [LAST MEETING DATE], were reviewed. [HR REPRESENTATIVE'S NAME] motioned to approve the minutes as presented, seconded by [EMPLOYEE REPRESENTATIVE'S NAME]. The minutes were unanimously approved.
4. Discussion of Current Complaint(s)
The committee discussed the complaint filed by [COMPLAINANT'S NAME] regarding alleged harassment by a colleague. The details of the complaint, including statements from both parties and any relevant evidence, were reviewed.
5. Decision and Action Items
Decision | Action Item |
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Conduct a thorough investigation into the allegations. | HR representative to initiate the investigation process and designate an investigator. |
Provide support and counseling services to the complainant. | HR representative to arrange for counseling sessions for [COMPLAINANT'S NAME]. |
Notify the accused employee and schedule a meeting to gather their response. | HR representative to inform the accused employee and coordinate the meeting. |
6. New Business
No new business was discussed.
7. Adjournment
There being no further business to discuss, the meeting was adjourned at [END TIME] by [CHAIRPERSON'S NAME], Chairperson of the Internal Complaint Committee.
8. Next Meeting
The next Internal Complaint Committee meeting is scheduled for [NEXT MEETING DATE].
Prepared by | [YOUR NAME] |
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Approved By | [CHAIRPERSON'S NAME] |
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