Sample Event Budget
Prepared By: [Your Name]
Event Details
Event Name: Future Fest 2050
Date: June 15, 2050
Location: Skylight Convention Center, Metropolis
Expected Attendance: 500 Attendees
1. Venue & Facilities
Venue Rental: $10,000
Equipment Rental (AV, lighting, etc.): $3,500
Security Services: $1,200
Cleaning Services: $800
Miscellaneous Facility Costs: $500
Total Venue & Facilities: $16,000
2. Marketing & Promotion
Graphic Design (Posters, Flyers, Digital Ads): $1,000
Printing Costs: $500
Online Ads (Google, Social Media): $2,000
Media Partnerships/PR: $1,500
Signage & Banners: $750
Total Marketing & Promotion: $5,750
3. Food & Beverages
Catering Services: $7,500
Refreshments & Snacks: $2,000
Staff Meals: $1,000
Special Dietary Requirements: $500
Total Food & Beverages: $11,000
4. Entertainment & Activities
Performers/Speakers Fees: $8,000
Entertainment Equipment (e.g., DJ setup): $2,000
Event Host/Emcee: $1,500
Decorations: $2,000
Prizes & Giveaways: $1,200
Total Entertainment & Activities: $14,700
5. Staff & Volunteers
Event Staff Wages: $6,000
Volunteer Supplies (T-Shirts, Badges): $800
Training/Briefing Costs: $500
Total Staff & Volunteers: $7,300
6. Administrative Costs
Permits & Licenses: $1,200
Insurance: $1,500
Transportation & Logistics: $1,800
Contingency (10% of total budget): $5,000
Total Administrative Costs: $9,500
Summary
Venue & Facilities: $16,000
Marketing & Promotion: $5,750
Food & Beverages: $11,000
Entertainment & Activities: $14,700
Staff & Volunteers: $7,300
Administrative Costs: $9,500
Grand Total: $64,250
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