Travel Agency Affidavit of Understanding
I, [Your Name], of [Your Company Name], located at [Your Company Address], hereby acknowledge and agree to the terms outlined in this Affidavit of Understanding ("Agreement") between [Your Company Name] and the undersigned traveler, hereinafter referred to as the "Traveler," for the purpose of facilitating travel arrangements.
1. Services Provided
[Your Company Name] agrees to provide travel-related services to the Traveler, including but not limited to:
Booking transportation (flights, trains, rental cars, etc.),
Arranging accommodations (hotels, resorts, vacation rentals, etc.),
Organizing tours, excursions, and other activities,
Providing travel insurance options,
Assisting with visa and passport applications (if applicable),
Offering guidance and recommendations for dining, entertainment, and attractions.
2. Traveler's Responsibilities
The Traveler agrees to:
Provide accurate personal information required for travel bookings.
Review and comply with all travel documentation requirements, including visas, passports, and health regulations.
Ensure timely payment for all travel services as agreed upon with [Your Company Name].
Notify [Your Company Name] promptly of any changes or cancellations to travel plans.
3. Limitation of Liability
[Your Company Name] acts solely as an intermediary between the Traveler and third-party suppliers (e.g., airlines, hotels, tour operators) and shall not be liable for any loss, injury, damage, delay, or inconvenience caused by such suppliers or circumstances beyond its control, including but not limited to acts of nature, civil unrest, or government restrictions.
4. Travel Insurance
The Traveler understands the importance of travel insurance and acknowledges that it is their responsibility to obtain adequate coverage for their trip, including but not limited to trip cancellation, medical emergencies, and baggage loss.
5. Payment Terms
Payment for travel services shall be made according to the agreed-upon terms between [Your Company Name] and the Traveler. Failure to make timely payments may result in cancellation of bookings and forfeiture of deposits or payments already made.
6. Dispute Resolution
Any disputes arising from this Agreement shall be resolved through negotiation in good faith between the parties. If negotiation fails, the parties agree to submit to mediation or arbitration in accordance with the laws of [Your State/Country].
7. Governing Law
This Agreement shall be governed by and construed in accordance with the laws of [Your State/Country], without regard to its conflict of law provisions.
8. Entire Agreement
This Agreement constitutes the entire understanding between [Your Company Name] and the Traveler and supersedes all prior agreements and understandings, whether written or oral, relating to the subject matter herein.
IN WITNESS WHEREOF, the undersigned have executed this Affidavit of Understanding as of the date first above written.
[Your Company Name]
By:
[Your Name]
[Your Title]
[Month, Day, Year]
The Traveler
By:
[Complete Name]
[Month, Day, Year]
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