Explanation Letter to Passport Office
September 18, 2050
Mr. Thomas Reed
Passport Officer
United States Passport Office
1234 Federal Plaza
Washington, D.C. 20520
Subject: Explanation Regarding Passport Application Discrepancy
Dear Mr. Reed,
I am writing to address and clarify an issue related to my recent passport application, which I submitted on September 10, 2050. I understand there have been some discrepancies noted in my application that I would like to explain in detail to facilitate the processing of my request.
The primary issue identified pertains to the difference in my name on the application and the name on my supporting documents. Specifically, the name on my birth certificate is listed as “Alexander James Smith”, whereas I have used “Alex James Smith” on my passport application. This discrepancy arose from a common practice of using a shortened version of my name in everyday use.
To address this discrepancy, I have enclosed the following documents for your review:
A certified copy of my birth certificate, which shows my full legal name as “Alexander James Smith.”
A notarized affidavit explaining the use of the shortened name “Alex James Smith” and affirming that both names refer to the same individual.
A copy of my driver’s license, which shows the name “Alex James Smith” used in my daily identification.
I want to assure you that this discrepancy is purely a matter of personal preference and does not indicate any change in identity or legal status. I am committed to resolving this matter swiftly and ensuring that all my personal records are consistent.
Please review the enclosed documents, and let me know if any further information or additional documentation is required. I appreciate your attention to this matter and look forward to your assistance in resolving this issue.
Thank you for your time and understanding.
Sincerely,
[Your Name]
[Your Number]
[Your Email]
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