Free Employment Resignation Letter Outline

1. Header

• Your Name

• Your Address

• Date

• Employer’s Name

• Employer’s Title/Position

• Company Name

• Company Address

2. Salutation

• Begin with a formal greeting (e.g., Dear [Manager's Name]).

3. Opening Paragraph

• State your intention to resign from your position.

• Mention your role/title and the effective date of your resignation (customarily two weeks' notice unless stated otherwise in your contract).

Example:
Please accept this letter as formal notice of my resignation from my position as [Your Job Title] at [Company Name], effective [Last Working Day].

4. Middle Paragraph(s)

• Express Gratitude: Thank your employer for the opportunity to work with the company, highlighting positive experiences or skills you’ve gained.
  

• Offer Assistance: Indicate your willingness to assist with the transition, such as training a replacement or wrapping up projects.
  

• Optional: Briefly explain your reason for leaving (e.g., career growth, personal reasons) if you feel comfortable doing so.
  

Example:
I am incredibly grateful for the support and opportunities I have received at [Company Name]. Working alongside such a dedicated team has been an enriching experience that I will always value. I am committed to ensuring a smooth transition during my remaining time here.

5. Closing Paragraph

• Reaffirm your commitment to a smooth transition.

• Express optimism about staying connected professionally, if appropriate.
  

Example:
I look forward to staying in touch, and I hope to cross paths in the future. Thank you once again for the opportunity to be part of [Company Name].

6. Sign-Off

• Use a professional closing (e.g., Sincerely, Respectfully, Best regards).

• Sign and print your name (for a physical copy).

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