How to Use an Appointment Calendar in Google Docs Effectively
An appointment calendar, also known as an appointment book, is a composition of written, printed, or digital calendar pages designed to document meetings and appointments. According to Forbes, millions of sessions happen every day, which result in difficulties in time organization. This fact makes appointment calendars all the more necessary.
Since we are already in the digital age, a calendar in Google docs is convenient. For you to utilize it at its best, we discuss below the effective ways to use your appointment calendar effectively.
1. Stick to One Calendar
Avoid using more than one calendar to prevent confusion. You might have double bookings or miss an appointment. You can separate one for your personal life if you have very disciplined working hours. However, keeping one calendar is more practical and handy.
2. Be Specific With Time and Date
The main goal of keeping an appointment calendar is to have a more precise and timely schedule of meetings. If you can conduct the conference anytime, then it's more appropriate for it to be in the project plan. Take good advantage of the time and dates in the book. These assure that don't miss any meetings and so you have decent prep time for each appointment.
3. Write Down Appointments Straight Away
Your appointments with business partners and clients can sometimes be unamendable when missed. Record appointments to your book immediately. Missing any dates would bring an unfavorable impression and impact to your work ethics and reputation.
4. Put More Information
Time and names are not enough when jotting down an appointment. Don't forget the contact details of the persons you're meeting with and your plan. Additionally, essential information to make the meeting productive, such as what they do, will also help.
5. Review Your Calendar
Check your calendar every day and see what preparations you need to make in advance. Appointments become successful when you are well-researched and well-prepared.
How do I book an appointment in Google calendar?
Here are the steps in booking appointments through Google calendar:
1. Go to google calendar
2. Choose a date for your appointment
3. When you see an event box, click “Appointment slots”
4. Enter appointment details
5. Choose whether it is a single appointment or needs to be subdivided
How do I schedule a meeting?
Here are a few tips on scheduling appointments effectively:
1. Prioritize more important meetings
2. Check if all attendees are available
3. Share your availability through link or email
4. Clarify how you’ll communicate with attendees
5. Make sure that everyone is convenient with the time before you set a final schedule
6. Have a well-researched agenda
What does an appointment slot mean?
Appointment slot is a feature of the calendar that lets you set a period of time in it and put available time slots for other attendees to reserve. This way, other people can choose a convenient time and meet halfway with yours. Google docs lets you share your calendar to others to enjoy this feature.
Is the appointment calendar and appointment sheet the same?
No, they aren’t. Appointment sheet contains the list of appointments on a specific date. Details of the meetings such as company, contact details, service, and account number are in this document.