What Is a Report?

A report is a written document that contains feedback from observation of a specific event, entity, or study. Reports follow a corresponding format and are also presented orally in front of an audience. Its contents are arranged in a systematic order that makes it easy for the reader to understand. These are made periodically—weekly, monthly, quarterly, and yearly/annually. Reports can refer to company expenses and progress, daily restaurant expenses, financial analysis, etc.

In referral sales reports, 92% of people are more likely to acknowledge referrals from peers. After a positive transaction with a salesperson, 83% of customers will willingly give references to their peers. For your customers to have a positive experience, listening to their needs ranks first (69%). The second is not to seem too pushy (61%). This contradicts the main objective of a salesperson?—which is to reach their quota.

How to Create a Report

As comprehensive as reports can get, it should still be understandable by the reader. To create an encompassing statement, go over our list below.

1. Download and Utilize Our Templates

Making your academic or business report from scratch can be time-consuming and exhausting. To save you some time, make use of our Report Templates that are available in Adobe Illustrator. With its preformatted content, all you have to do is provide your details, and you're good to go! Download one now!

2. Use Infographics

60% of the world's population are visual learners. Make use of different data visualization tools like graphs, tables, and charts to display statistics. Readers quickly absorb visual information. It's even made engaging with the use of colors.

3. Keep It Short

Nobody wants to read a 25-page evaluation report. It'll bore your readers. As much as possible, try to keep your story as short as possible—include only the relevant information, facts, and statistics. If your readers want to know more, they will ask. Go straight to the point.

4. Think of Your Readers

Put yourself in the shoes of your readers. Is the content understandable? Is it useful? Write for your readers. Arrange the contents of your company or research report systematically. If the content is undecipherable in their part, they won't bother reading your story, and all your effort will go down the drain.

5. Present in a Logical Manner

Your report should have a format. A report comprises the introduction, body, and conclusion. You cannot start with a body nor a conclusion—it's just not reasonable. Your introduction should contain your report's purpose and the measures taken to gather the information. The body should encompass the data collected and its corresponding explanation. Lastly, the conclusion or your executive summary shall be your closing cue for your project report. State your findings and final comments on the matter.

6. Proofread

An error-free report is a reliable report. Before turning your stories in, make sure to proofread them first for spelling and grammatical errors. Errors in your description will make it hard for the readers to comprehend what you are trying to relay. Ask for someone's help when it comes to reviewing your school or company report.

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