How to Make a Weekly Meeting Templates in Apple Pages
Meeting minutes serve as written or recorded documentation regarding what transpired during a meeting. According to PTO Today, meeting minutes serve as legal documents that the court can examine during a trial against an organization. It is a vital document that presents details about agreements, decisions, and actions.
If you're new to taking minutes, we have practical tips on how to make weekly meeting minutes in Apple Pages below.
1. Study the Agenda
Before the start of the meeting, you should study the topics of the meeting. Doing this will give you an advantage with what possible discussion will be along the way. You can also research to ensure you understand the topics to avoid misinterpretation and miscommunication.
2. Have an Outline
Having an outline or template specifically tailored to the agenda will help make note-taking more efficient and convenient. If you're handwriting your minutes, you can easily list all the decisions, topics, and other vital discussions with ease if you have a comprehensive outline.
3. Familiarize the Participants
Meetings, where participants make major decisions, need the complete proper names. You must know the name of the participants and their roles or positions so that you can include them in your minutes. Doing so helps in establishing accountability for decisions and actions of each stakeholder.
4. Note the Decisions
As mentioned, you should highlight the decisions and actions made during the meeting. You should list what was agreed, who suggested the option, the number of votes, and other relevant details. A good trick is to record the whole session to review your notes afterward.
Why are they called meeting minutes?
According to Today I Found Out, the "minutes" in meeting minutes has nothing to do with time, but rather on making a complex object into something smaller or minute.
Why are meeting minutes necessary?
The minutes serve as a tangible record of the discussions during a meeting. It also serves as a reference should the decisions during the meeting affect other activities or projects, and serve as a notification for those tasked to carry out decided actions.
What are the steps involved in taking meeting minutes?
The following steps are essential in meeting minute-taking:
2. Record taking - at the meeting
3. Minutes writing or transcribing
4. Distributing or sharing of meeting minutes
5. Filing or storage of minutes for future reference
What are the things to include in a meeting minute?
These elements should always be present in your daily, weekly, or monthly meeting minutes:
1. Date and time of the meeting
2. Names of the participants and those who are absent
3. Acceptance or corrections/amendments to previous meeting minutes
4. Decisions made about each agenda item, for example:
- Taken actions or actions agreed to be taken
- Next steps
- Voting outcomes (who made motions; who seconded and approved, etc.)
- Motions that were taken or rejected
- Items to be held over
- New business
- Next meeting date and time
Who should take the minutes of the meeting?
The presiding officer or any participant can note the minutes of the meeting. However, in more formal or professional settings, a person, i.e., the secretary, is specifically assigned to do the note-taking.