How to Make a Workflow Chart in Google Docs
Workflow is the order of the processes involved in getting any work done. Charts that display workflows are called workflow charts. They serve as a guiding tool and an organizing tool that help increase coordination in the workplace. Companies hand out this flowchart, especially to new hires, and if a new process flow is to be implemented. It can only be effective if it can be done right. Follow the tips and steps below to get it done using Google Docs.
1. Select a Department
Determine the purpose of this project. For what department in your company is the workflow chart for? Identify what department needs this tool. If almost every department needs it, prioritize the department that has many new hires. The chart will prevent the organization in that office to decline. Put next in line the other departments according to the demand of this guide tool. Focus on one department per load, so the workflow will not be entangled. Make one at a time.
2. Outline the Process Flow
Identify the phases that make it possible to carry out a job successfully. Draft an outline out of these stages. Locate decision areas and appropriate responses in those points. Your flowchart should outline an improved workflow that will lead to the faster accomplishment of responsibilities. Not to take any duty easy, but to be more efficient at work and make progress at the end of the day. It will help any employee not to be stacked up in a work procedure as it gives out the options on how to address any encounter at work.
3. Construct the Flowchart
Using the process flow as a guide, assemble lines and shapes in the blank document. Draw in Google Docs’ digital canvas by going to the menu pane and finding the insert option. Under it is a drawing selection, then choose new. A dialog box will appear with shapes, texts, colors, and other drawing tools. Create the workflow chart matching the process flow you made earlier. Make the exact number of shapes according to the number of the phases and their underlying decision pointers. Fill out the shapes with the steps as the contents. Acquire a constructed flowchart with our workflow chart templates above. They are readily editable in Google Docs, so you can continue using this favorite software of yours. Get them for free now!
4. Follow the Flowchart in Real-Time
The best way to prove that the flowchart will be useful and effective in the workplace is to test its accuracy. Go to the designated office of the laid out workflow. Observe the employees at work from the beginning until the end if you have all the time. If your schedule doesn’t allow it, ask the experts in the business process. These are those who perform the actual tasks. This is for you to immediately alter any misconception in the flowchart before presenting it to the business team in a meeting. After scrutinizing, you can confidently make it the standard workflow of a department.