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Discovering and establishing own ways to get a job done can sometimes be a hassle, especially when there is a pile of work to be done. Skip the stress of finding the right ways of completing tasks by organizing a workflow guide. Create it with our Workflow Chart templates. These flowchart templates are readily available in A4 and US letter sizes, portrait and landscape orientation style, and Microsoft Word file format. You’ll definitely get used to the job and enjoy the smooth sailing flow the flowchart benefits you. Have an organized company and increase everyone’s productivity and engagement towards work!
Any office will steadily execute their functions appropriately when employees are trained and guided. More and more changes in the workflow are implemented to improve the quantity and quality of work. How will you teach each of your employees to follow the new standard operating procedures? You want every office in your company to be improving and productive, right? Make a flowchart for your office workflow now by following the guide steps below.
Coordinate with a department that needs the workflow chart, except if you will be making the general workflow of your company. Does recruitment need the hiring process to be organized? Is the marketing department having a hard time carrying out marketing tasks? Determining the office will make a more specific workflow guide. Roles functioned by each employee in that department may also be tracked through their management hierarchy. Each position is designated with tasks respectively. Single out the duties and responsibilities of each function to better the flow that you will be presenting on the chart. This is also the time when you can identify if there are certain challenges each role encounters to include solutions for them on the chart.
Set aside the details that you gathered for the flow first. Let’s gather first some shapes and lines to construct the flowchart. Have them in the insert options of the Microsoft Word software. Draw the right number of shapes coinciding with the number of processes executed by the chosen department. Connect the shapes with lines and add the split-half portions to complete the chart. For a more convenient workflow for this project, utilize our workflow chart templates above. We have prepared ready-made flowcharts for your company and its departments. Take this opportunity to get your work done faster and smarter!
Select the shapes to write texts. Insert text boxes when needed. Allocate the details of the flow in their proper order. Make sure to include the decision points and their appointed action plans. Use an appropriate font style and size to make the chart a comprehensible guide. Make sure that you have transferred every process on the chart. Check your list or notes thoroughly to verify it. When complete, finalize these contents. To finalize the flow, let the department specified in the chart check your accomplished flowchart for them. Make necessary changes when prompted.
One of the best features that you can give the flowchart is its ability to usher the user to his or her desired process. How can the chart be able to do this? Use colors to customize the chart. Custom the color for the main process flow. Custom another color for the decision points and their corresponding action plans. Have you seen the difference now on the chart? From a plain chart of the workflow, the different parts suddenly become more identifiable, right? When done, produce copies of the chart and distribute it to the department specified for it.