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How To Insert a PDF Into Microsoft Excel


Microsoft Excel offers the functionality to insert PDF files into your spreadsheets, providing a way to include comprehensive data and documentation directly in your reports. Practice how it works to enrich the content and utility of Excel workbooks.

How To Insert a PDF Into Microsoft Excel

 

Inserting a PDF into a Microsoft Excel spreadsheet is a valuable skill that allows you to enhance your workbooks with external documents. This guide details the steps to embed a PDF file, making it a part of your Excel document for more dynamic and informative reports.

  • Step 1. Open Your Excel Workbook

    Begin by opening the Excel workbook where you want to insert the PDF file. Ensure you are on the sheet where the PDF should be embedded.

  • Step 2. Go to the Insert Tab

    step 2 go to the insert tab in microsoft excel

    Click on the ‘Insert’ tab on the Excel ribbon to view the insertion options available for your workbook.

  • Step 3. Click on ‘Object’ in the Text Group

    step 3 click on object in the text group

    Within the ‘Insert’ tab, locate the ‘Text’ group. Here, click on the ‘Object’ button to open the Object dialog box.

  • Step 4. Insert the PDF

    step 4 insert the pdf

    In the Object dialog box, go to the ‘Create from File’ tab. Click ‘Browse’ to find and select the PDF file you wish to insert. Once selected, you can choose to either link to the PDF file or embed it directly into your Excel sheet. If you want the PDF to be a part of the Excel file itself, make sure to select ‘Display as icon’ if you prefer the PDF to be clickable and not immediately visible as a document.

You may also find valuable insights in the following articles offering tips for Microsoft Excel:

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FAQs

Can I edit the PDF content once it’s inserted into Excel?

No, once a PDF is embedded into Excel, its content cannot be edited within Excel; you can only view or open it.

Will inserting a PDF into my Excel file increase the file size?

Yes, embedding a PDF directly into your Excel workbook will increase the overall file size, depending on the size of the PDF.

Can I insert multiple PDF files into a single Excel sheet?

Yes, you can insert multiple PDF files into one Excel sheet, but each PDF needs to be inserted individually.

Is it possible to link to a PDF file instead of embedding it?

Yes, you can link to the PDF file instead of embedding it by choosing the ‘Link to file’ option, which won’t increase your Excel file size as much.

How do I view an embedded PDF in Excel?

To view an embedded PDF, double-click on the PDF icon or object in your Excel sheet, and it will open in your default PDF viewer.

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