Get Access to World’s largest Template Library & Tools

How to Merge Data in Microsoft Excel


Microsoft Excel provides versatile features for merging data, an essential skill for enhancing spreadsheet clarity and organization. Whether consolidating information into a single cell or combining multiple datasets, understanding how to merge data is crucial for professionals and students.

How to Merge Data in Microsoft Excel

 

Merging data in Microsoft Excel is a key technique for creating cohesive and organized spreadsheets. This guide details the steps to efficiently combine cells and datasets, simplifying your data presentation and analysis.

  • Step 1. Select the Cells to Merge

    step 1 select the cells to merge

    To select multiple adjacent cells you wish to merge, click on the first cell in the range,  hold down the “Shift” key, and click on the last cell in the range. This highlights all cells between the first and last, making them ready for merging. For non-adjacent cells, use the “Ctrl” key (“Command” key on Mac) to select individual cells, but remember that Excel does not allow merging non-adjacent cells directly.

  • Step 2. Merge Cells Using ‘Merge & Center’

    step 2 merge cells using merge center

    With the cells selected, go to the “Home” tab on the Ribbon. Click on “Merge & Center” to combine the selected cells into one and center the content. If you prefer not to center the text, click the dropdown arrow next to “Merge & Center,” select “Merge Across,” or “Merge Cells” depending on your needs.

  • Step 3. Adjust the Text Alignment, if Necessary

    After merging, you may want to adjust the alignment of the text within the merged cell. Still under the “Home” tab, use the alignment options (such as align left, center, or right) to position your text exactly where you want it.

  • Step 4 Use the CONCATENATE Function or ‘&’ Operator for Merging Data within Cells

    step 4 use the concatenate function or operator for merging data within cells

    If you need to merge data from different cells into one cell without losing any content, use the CONCATENATE function or the “&” operator. For example, typing “=CONCATENATE(A1, ” “, B1)” or “=A1 & ” ” & B1″ in a new cell will merge the contents of A1 and B1 with a space in between.

  • Step 5. Finalize Your Spreadsheet Layout

    After merging cells or data, review your spreadsheet to ensure that the layout and data presentation meet your requirements. Make any necessary adjustments to row heights or column widths to accommodate the merged cells or data.

You may also find valuable insights in the following articles offering tips for Microsoft Excel:

note iconNote

Unlock Your Productivity with Over 100,000 Microsoft Excel Templates! Exclusively Available at Template.net – Download Now and Transform Your Data Handling Experience!

FAQs

How do I merge cells in Excel without losing data?

Use the “Merge & Center” feature for empty cells, or the CONCATENATE function or “&” operator to combine data from multiple cells into one without losing any content.

Can Excel merge cells vertically?

Yes. You can merge cells vertically by selecting them and using the “Merge & Center” feature, choosing “Merge Cells” for a non-centered option.

Is it possible to unmerge cells in Excel?

Yes. You can unmerge cells by selecting the merged cell and clicking “Merge & Center” again or using the “Unmerge Cells” option if available.

What happens to the data in the cells when I merge them?

When cells are merged using the “Merge & Center” feature, only the data in the upper-left cell is kept; data in other cells is deleted.

How do I merge rows in Excel without losing data?

To merge rows without losing data, use the CONCATENATE function, the TEXTJOIN function, or the “&” operator in a new cell to combine the data from the cells you want to merge.

More in Excel

How to Put a Dropdown in Microsoft ExcelHow to Make a Control Chart in Microsoft Excel
How to Remove Zeros in Microsoft ExcelHow to Type Exponents in Microsoft Excel
How to Make a Pie Chart on Microsoft ExcelHow to Set a Password on a Microsoft Excel File
How to Create a Bubble Chart in Microsoft ExcelHow to Find Monthly Payment in Microsoft Excel
How to Delete in Microsoft ExcelHow to Freeze Top 3 Rows in Microsoft Excel
How to Make a Microsoft Excel DashboardHow to Run a T-Test in Microsoft Excel
How to View Hidden Columns in Microsoft ExcelHow To Copy and Paste in a Microsoft Excel Sheet
How to Apply Short Date Format in Microsoft ExcelHow to Unhide All Tabs in Microsoft Excel
How to Auto Populate Numbers in Microsoft ExcelHow to Attach a Microsoft Excel File in Word
How to Change Axis in Microsoft ExcelHow to Add Add-Ins in Microsoft Excel
How to Budget Using Microsoft ExcelHow to Remove Hyphens in Microsoft Excel
How to Count Distinct Values in Microsoft ExcelHow to Add More Lines in Microsoft Excel
How to Create an If Function in Microsoft ExcelHow to Recover a Lost Microsoft Excel File
How to Remove the Last Character in Microsoft ExcelHow to Swap Axis in Microsoft Excel
How to Combine Two Columns in Microsoft Excel with a CommaHow to Calculate Interest Rate in Microsoft Excel
How to Alternate Row Colors in Excel Without a TableHow to Create a Number Sequence in Microsoft Excel
How to Remove Autofilters in Microsoft ExcelHow to Add Exponents in Microsoft Excel
How to Get R2 in Microsoft ExcelHow to Make a Box Bigger in Microsoft Excel
How to Insert a Pie Chart in Microsoft ExcelHow to Make a Microsoft Excel File Shared
How to Hit Enter Within a Cell in Microsoft ExcelHow to Remove Subtotals in Microsoft Excel
How to Make Collapsible Sections in Microsoft ExcelHow to Insert Text in Microsoft Excel
How to Create an Invoice on Microsoft ExcelHow to Edit a Microsoft Excel Spreadsheet
How to Attach Microsoft Excel File in WordHow to Use Microsoft Excel to Budget
How to Adjust Margins in Microsoft ExcelHow to Write Paragraphs in Microsoft Excel
How to Set a Print Area in Microsoft ExcelHow to Calculate Total Hours in Microsoft Excel
How to Use Rank in Microsoft ExcelHow to Round to Nearest Thousand in Microsoft Excel
How to Add Rows and Columns in Microsoft ExcelHow to Find Variance on Microsoft Excel
How to Change the Tab Color in Microsoft ExcelHow to Fix Spill Error in Microsoft Excel
How to Calculate Totals in Microsoft ExcelHow to Take a Screenshot in Microsoft Excel
How to Center Page Horizontally in Microsoft ExcelHow to Tab Within a Cell in Microsoft Excel
How to Combine Microsoft Excel CellsHow to Save As in Microsoft Excel
How to Remove Spaces After Text in Microsoft ExcelHow to Set Print Titles in Microsoft Excel
How to Use HLOOKUP in Microsoft ExcelHow to Calculate Percentage Difference in Microsoft Excel
How to Insert More Rows in Microsoft ExcelHow to Find Hidden Tabs in Microsoft Excel
How to Label a Column in Microsoft ExcelHow to Calculate Hours on Microsoft Excel
How to Add a Legend to a Microsoft Excel ChartHow to Enter a Line in Microsoft Excel
How to Sort a Microsoft Excel SheetHow to Auto Number Rows in Microsoft Excel
How to Add a Function in Microsoft ExcelHow to Transfer Microsoft Excel to Google Sheets
How to Clear Cache in Microsoft ExcelHow to Highlight Two Columns in Microsoft Excel
How to Slant Cells in Microsoft ExcelHow to Add a Secondary Y-Axis in Microsoft Excel
How to Use the Round Function in Excel with a FormulaHow to Make a Weekly Schedule in Microsoft Excel
How to Unhide Multiple Columns in Microsoft ExcelHow to Multiply a Cell by a Number in Microsoft Excel
How to Put an Exponent in Microsoft ExcelHow to Use the IF Formula in Microsoft Excel
How to Stop Excel from Changing the Date FormatHow to Calculate a Weighted Average in Microsoft Excel
How to Insert Rows in Microsoft Excel Using a ShortcutHow to Use the Excel Solver
How to Apply Conditional Formatting in ExcelHow to Do a Sensitivity Analysis in Microsoft Excel
How to Label the X-Axis in Microsoft ExcelHow to Sort a Microsoft Excel Spreadsheet
How to Copy a Microsoft Excel Sheet With FormulasHow to Edit Document Properties in Microsoft Excel
How to Refresh Charts in Microsoft ExcelHow to Find Correlation in Microsoft Excel
How to Show Hidden Rows in Microsoft ExcelHow to Print Headers on Each Page in Microsoft Excel
bottom banner