Workshop Logistics Checklist HR

Workshop Logistics Checklist


In preparation for the forthcoming workshop, please meticulously adhere to the logistics checklist provided below to ensure the seamless execution and success of the event.

Workshop Title: Advanced Sales Techniques Workshop

Date & Time: May 02, 2050; 8 AM - 4 PM

Location: Edelton Hall

Participants: 15 participants

Trainer: Ian Reese

Checklist Items

Venue and Setup

  • Reserve and confirm the workshop venue.

  • Arrange seating in a classroom or theater style.

  • Ensure adequate space for activities and discussions.

  • Test audiovisual equipment (projector, screen, microphones, etc.).

Materials and Supplies

  • Prepare workshop materials (handouts, slides, etc.).

  • Ensure an ample supply of notepads, pens, and markers.

  • Provide name tags and badges for participants.

  • Prepare any required workshop kits or tools.

Registration and Welcome

  • Set up a registration desk with sign-in sheets.

  • Greet participants upon arrival.

  • Provide welcome packets with schedules and materials.

  • Offer refreshments and snacks during breaks.

Trainer Support

  • Coordinate with the trainer for any specific requirements.

  • Ensure the trainer has access to necessary materials.

  • Arrange for trainer's transportation and accommodations (if applicable).

Technology and AV

  • Confirm the availability of a reliable Wi-Fi connection.

  • Test and set up audiovisual equipment.

  • Ensure that all necessary software and applications are installed.

Schedule and Agenda

  • Review and finalize the workshop schedule.

  • Allocate time for breaks and activities.

  • Share the agenda with participants.

Catering and Meals

  • Arrange for breakfast, lunch, and snacks (if applicable).

  • Consider dietary restrictions and preferences.

  • Ensure coffee, tea, and water are readily available.

Feedback collection

  • Collect feedback forms from participants.

  • Provide a secure and confidential method for feedback submission.

  • Review feedback during the workshop for real-time adjustments.

Cleanup and Closing

  • Clear workshop materials and supplies.

  • Return the venue to its original condition.

  • Thank participants for their attendance and engagement.

  • Collect any remaining materials or handouts.

Follow-Up

  • Send thank-you emails to participants and the trainer.

  • Share workshop materials and resources as promised.

  • Evaluate the workshop's success and areas for improvement.

HR Templates @ Template.net