Notice To Repair

Date: [DATE]

To: [RECIPIENT'S NAME]
Company: [RECIPIENT'S COMPANY NAME]
Address: [RECIPIENT'S COMPANY ADDRESS]

From: [YOUR NAME]
Company: [YOUR COMPANY NAME]
Address: [YOUR COMPANY ADDRESS]
Contact: [YOUR COMPANY NUMBER]

I hope this message finds you well. This correspondence is issued as a formal notice requesting prompt and effective repairs to address significant defects in the equipment and software supplied by your company, which are adversely affecting our operational capabilities.

Identified Issues:

Accounting Software Malfunction: Disrupting financial transactions and reporting.
Outdated Hardware: Slowing operational processes and efficiency.
Customer Service Application Failures: Compromising our client support capabilities.

These deficiencies are hindering our productivity and potentially jeopardizing our commitments to our clients. As per the terms outlined in our service agreement, specifically section 3.2 'Maintenance and Repairs,' your obligation to maintain equipment quality and address any issues expediently is stipulated.

Action Required:

We hereby request that all necessary repairs or replacements be undertaken within a 15 working day period from the receipt of this notice, aiming to restore all equipment and systems to full functionality promptly.

Communication:

Your immediate engagement in resolving these issues is critical. We anticipate a confirmation of this notice's receipt and a detailed plan for the remediation of the aforementioned problems. Should you require additional information or wish to discuss this matter further, please contact me directly at the details provided above.

We trust in your commitment to uphold the quality and reliability of your services and look forward to your swift action on this matter to mitigate any further operational disruptions.

Thank you for your prompt attention to this critical issue.

Sincerely,

[YOUR NAME]
[YOUR POSITION]
[YOUR COMPANY NAME]